Senior Document Controller

Overview

The Senior Document Controller at Albawani Construction Company, based in Riyadh, is responsible for developing, managing, and overseeing the project document control systems and procedures. This role ensures efficient workflows and effective document management throughout the organization, supporting compliance, accuracy, and accessibility of project documentation aligned with company and project delivery objectives.

Key Responsibilities

• Establish and administer the document control system, including procedures, processes, templates, and software applications.
• Maintain project filing systems and document templates, ensuring secure backups and proper tracking to guarantee document accessibility and safety.
• Ensure adherence to both company and client document control requirements and standards.
• Verify documents for accuracy, completeness, and compliance with project specifications.
• Prepare documents for audits, maintain quality and safety standards, and manage registration, dispatch, filing, and archiving within the company and client electronic document management systems (EDMS).
• Track construction execution documents, quality records, and client feedback to expedite project progress.
• Coordinate effectively with internal teams, suppliers, clients, and client document control personnel to receive, approve, and resolve day-to-day document management issues.
• Provide training and guidance to team members and stakeholders on updated document control methods and processes.
• Generate periodic reports such as weekly, monthly, and progress updates regarding document status and system performance.
• Identify opportunities for system enhancements to improve document control workflows and implement improvements.
• Lead and mentor junior document controllers, providing clear objectives, feedback, and development plans while fostering a collaborative inclusive workplace culture focused on developing Saudi national talent.

Qualifications and Experience

• 7 to 10 years of experience in document control or related disciplines, predominantly within construction or engineering sectors.
• Extensive understanding of ISO standards (notably ISO 9001) and regulatory document control requirements.
• Experience handling project documentation management for large-scale engineering or construction projects.
• Proficiency with electronic document management systems such as Aconex, Procore, or similar platforms.
• Experience mentoring and training junior staff in document control functions.

Education and Certifications

• Bachelor’s degree in Information Technology, Computer Science, Engineering, or similar relevant fields.
• Preferred certifications include Certified Document Management Professional (CDMP) or equivalent and project management certifications like PMP or PRINCE2.

Technical Skills

• Strong knowledge of Drawing Office and document control procedures.
• Proven capability to manage multiple projects and meet strict deadlines.
• Excellent communication skills, both verbal and written.
• Ability to proactively address challenges, make timely decisions, and develop innovative solutions.
• Ability to collaborate in multidisciplinary teams and share expertise effectively.