Executive Assistant to the Founders

About the Role

Paires is a dynamic platform where founders connect with the right investors from a global network. The company, profitable and self-funded, is led by two co-founders who shape the product, client engagement, and brand. We seek an Executive Assistant to manage their calendars, correspondence, travel, and commitments, ensuring their time is used effectively.

Primary Responsibilities

• Manage the calendars of both co-founders across multiple time zones, preventing scheduling conflicts and ensuring dedicated preparation time, maintaining key meeting rhythms every Monday and Thursday.
• Handle both founders’ inboxes by triaging emails daily, drafting responses in their unique voices, and ensuring timely attention to important messages.
• Coordinate comprehensive travel plans including booking, briefing, and real-time adjustments during disruptions to ensure seamless trips.
• Prepare founders for meetings with thorough briefings and track all post-meeting tasks and actions for completion.
• Oversee all commitments made by the founders, monitoring deadlines and outcomes to guarantee delivery.
• Develop and maintain efficient systems leveraging AI tools to automate routine tasks and minimize manual intervention.

Candidate Profile

• Experienced in supporting founders or senior executives in fast-paced environments, demonstrating proactive management that prevents unnecessary escalations.
• Proficient in managing complex calendars spanning at least three time zones, skillful in scheduling strategies such as buffering, batching, and tactful request declinations.
• Strong written communication skills capable of composing responses in another's voice, coupled with sound judgment on when to proceed independently.
• Experienced in planning and managing end-to-end travel logistics and handling disruptions discreetly.
• Able to balance competing priorities of two executives simultaneously, avoiding minor conflict involvement by either founder.
• Maintains utmost discretion regarding confidential names, transactions, and communications at all times.
• Focused on building enduring systems through documented processes, standing interaction rhythms, and automation rather than simple task completion.
• Competent with modern AI-driven productivity tools for scheduling, briefing, and follow-up, striving to focus on critical judgment over administrative tasks.

Benefits and Work Conditions

• Fully remote role operating synchronously within the founders’ working hours.
• Key meetings are grouped on Mondays and Thursdays, with the Executive Assistant sustaining this cadence.
• Access to advanced AI tools (such as Claude Code, Cursor, and leading models) provided and paid for by the company.
• Direct access and trust from both co-founders with full transparency into company operations.
• Opportunities for role growth aligned with company expansion.

Additional Information

Applications are reviewed carefully, emphasizing skill and approach rather than previous principals’ identities. Confidentiality regarding former employers is strictly observed.