Executive Assistant

Job Overview

We are seeking a highly organized and efficient Executive Assistant to collaborate closely with our management team, supporting daily business activities effectively.

Primary Responsibilities

• Manage incoming calls, emails, and routine communications on behalf of the management.
• Coordinate with management to ensure prompt follow-up and fulfillment of assigned duties.
• Engage with customers regarding their orders, payments, and other business needs.
• Address customer inquiries, providing information about stock availability and product details.
• Prepare and dispatch Proforma Invoices to customers accurately.
• Liaise with internal teams to verify stock levels and coordinate dispatches.
• Keep customers updated timely about order and shipment status.
• Generate reports and Management Information System (MIS) data as requested by management.
• Collaborate with sales, accounting, warehouse, and dispatch departments to facilitate smooth order processing.
• Maintain confidentiality of sensitive business information with professionalism.
• Be prepared to travel as required to fulfill job responsibilities.

Candidate Profile

• Excellent verbal and written communication abilities.
• Soft-spoken, courteous, and professional demeanor.
• Well-presented, punctual, and highly organized individual.
• Strong skills in follow-up and coordination to ensure task completion.
• Capability to efficiently accomplish assigned work within set deadlines.
• Proactive with keen attention to detail.
• Proficient in MS Excel, email usage, and business communication protocols.
• Ability to engage closely with management and juggle multiple responsibilities simultaneously.
• Willingness to travel when work demands.