Document Controller

About the Role

We are looking for an organized and meticulous Document Controller to support our Oil & Gas EPC operations throughout the UAE. The ideal candidate will manage the preparation, submission, and tracking of government-related documents via official UAE portals and ERP systems, ensuring full adherence to regulatory and company standards.

Key Responsibilities

• Manage employment visa applications, renewals, status changes, transfers, and cancellations through GDRFA and ICP/ICA portals, collaborating with HR and PRO teams to meet deadlines and maintain compliance with UAE immigration rules.
• Coordinate medical fitness tests and Emirates ID processing by submitting applications through SEHA, DHA, and ICP portals, scheduling biometric appointments, and collecting necessary documents.
• Oversee vehicle-related documentation including registration, renewal, transfers, and traffic NOCs, coordinating with RTA and other relevant authorities while maintaining precise records.
• Handle labour-related paperwork such as contracts, work permits, offer letters, and quota applications via MOHRE systems, ensuring compliance with UAE labour laws.
• Prepare and maintain regulatory and corporate documents required by DED, Municipality, Chamber of Commerce, and other government bodies, including establishment cards and licenses.
• Provide accurate Arabic and English typing services, completing government forms and aiding document translation while ensuring proper formatting and precision.
• Maintain thorough records within ERP/document management systems, process government-related invoices for Finance, and keep a complete archive of physical and digital documents.
• Create regular reports regarding visas, labour, medical, and licensing matters; uphold confidentiality of company and employee information; liaise effectively between HR, PRO, employees, and authorities; and provide timely updates on governmental procedures.

Qualifications & Experience

• 2 to 4 years of experience in UAE government documentation, typing, or PRO support, preferably within Oil & Gas, Engineering, Construction, Industrial, or EPC sectors.
• Experience working with ERP platforms such as Oracle or SAP is highly valued.
• Minimum education requirement is a High School Certificate, with Diploma or Bachelor's degree preferred.

Skills and Competencies

• Exceptional attention to detail and accuracy in documentation.
• Strong organizational skills and ability to maintain comprehensive records.
• Capacity to manage multiple deadlines concurrently.
• Excellent interpersonal and communication skills for stakeholder coordination.
• Unwavering commitment to confidentiality and regulatory compliance.

What We Offer

• Opportunity to contribute to large-scale Oil and Gas EPC projects in the UAE.
• A supportive and innovative work atmosphere encouraging excellence.
• Clear pathways for career growth and development.
• A competitive remuneration and benefits package.