Travel Coordinator

About Technip Energies

Technip Energies is an international leader in technology and engineering with expertise in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management. Our business segments, Technology, Products and Services, and Project Delivery, focus on transforming innovation into scalable industrial solutions. With over 17,000 employees across 34 countries, we strive to bridge prosperity with sustainability for a lasting world.

Role Overview

The Travel Coordinator will report directly to the Head of Department and be responsible for organizing and managing all business travel needs for employees based in Abu Dhabi, UAE. This includes arranging flights, accommodations, visas, and liaising with travel vendors while ensuring compliance with company travel policies to deliver smooth and cost-effective travel experiences.

Key Responsibilities

• Arrange domestic and international travel for employees, management, and visitors.
• Make bookings for flights, hotels, transportation, and other travel services aligning with corporate travel guidelines.
• Keep track of travel schedules, providing updates on any itinerary modifications, delays, or cancellations.
• Optimize travel arrangements to balance cost, convenience, and business needs.
• Handle visa applications, work permits, travel insurance, and other essential travel documents.
• Verify that travelers have valid passports, visas, and necessary documentation before journeys.
• Maintain comprehensive records of travel documents and monitor expiration dates.
• Coordinate with airlines, hotels, travel agencies, and transport providers to negotiate competitive rates and service agreements.
• Address and resolve travel-related issues promptly.
• Ensure all travel bookings adhere strictly to company policies and budget limitations.
• Educate employees on travel procedures and requirements.
• Maintain accurate travel records and generate reports.
• Monitor travel expenses and compile regular reports.
• Verify travel invoices and work with Finance for payment processing.
• Identify and recommend opportunities to reduce costs and improve travel processes.
• Act as the main contact point for travel-related queries and provide support including during emergencies or travel disruptions.
• Provide travelers with itineraries, guidelines, and emergency contact details.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Hospitality Management, Tourism, or related disciplines.
• Travel & Tourism diploma or certification is advantageous.
• At least 3-5 years’ experience in travel coordination or travel management roles, including international travel planning and visa processing.
• Preferably experienced in multinational, engineering, construction, or corporate environments.

Skills and Competencies

• Expertise in travel booking systems and management platforms.
• Knowledge of UAE visa regulations and international travel requirements.
• Strong organizational skills with ability to multitask effectively.
• Excellent communication and interpersonal capabilities.
• Ability to work well under pressure and handle urgent travel requests.
• High accuracy and attention to detail.
• Proficiency with Microsoft Office suite, especially Excel and Outlook.
• Strong problem-solving skills paired with a customer service mindset.

Performance Indicators

• Accuracy of travel bookings.
• Achievement of cost savings through travel management initiatives.
• Timelines met in visa and travel documentation processing.
• Traveler satisfaction with provided services.
• Compliance with corporate travel policies.
• Reduction in booking errors and travel disruptions.

Additional Information

Start Date: Immediate availability expected.

About the Company Culture

Working at Technip Energies offers a stimulating environment with innovative projects and diverse teams. Employees experience respect, engagement, and support with opportunities for professional growth via programs like The Future Ready Program and Graduate Program, complemented by regular development reviews.