Training Admin Assistant (Tamheer)

Role Overview

The Training Admin Assistant will play a crucial role in supporting communication flows within the HR and Training department of Kempinski Hotels in Al Khobar, Saudi Arabia. This position involves managing interactions both within the office and with the public, providing administrative assistance, and ensuring smooth office operation.

Key Responsibilities

• Welcome visitors and guide them to the relevant departments or staff members.
• Handle incoming phone calls and respond to queries through telephone or email correspondence.
• Schedule and coordinate meeting rooms, arrange teleconferences, and take meeting notes and minutes.
• Conduct routine administrative duties such as filing documents and photocopying materials.
• Draft various communications including emails, memos, and letters.
• Establish and maintain office procedures and record-keeping systems.
• Manage inventory by ordering and tracking office and departmental supplies.
• Record financial data and assist with bookkeeping duties.
• Distribute messages effectively and organize internal communications.
• Coordinate travel plans and confirmations for personnel.
• Prepare outgoing mail and maintain confidentiality of HR-related files and records.
• Support preparation of presentations and reports as required.
• Undertake additional tasks and responsibilities as necessary for hotel operations and evolving business needs.

Additional Information

The scope of duties may expand to accommodate business and hotel requirements, ensuring flexibility and comprehensive administrative support within the Training and HR department.