Administrative Assistant

About Unique Landscapes

Unique Landscapes, established in 2024 and based in Doha, Qatar, specializes in premium landscaping and irrigation services. The firm caters to facilities managers, property developers, and institutional clients, offering design, construction, and maintenance of sophisticated outdoor environments. With a focus on quality, dependability, and professionalism, the team works closely with clients to develop functional and aesthetically pleasing landscapes that meet high standards. The company operates on diverse, large-scale projects within a growth-oriented, quality-centric framework.

Key Duties and Responsibilities

• Oversee daily office administrative tasks including correspondence management and filing systems.
• Maintain accurate and up-to-date company documents, records, and registers.
• Draft and prepare letters, quotations, reports, and presentations as needed.
• Liaise effectively with clients, suppliers, and government agencies to facilitate operations.
• Assist with HR administrative functions such as tracking attendance, leave management, and maintaining employee files.
• Manage purchase requests and handle supplier quotations and invoice processing.
• Coordinate meeting arrangements, record minutes, and ensure follow-up on action items.

Candidate Requirements

• Possess 3 to 5 years of administrative experience, ideally within Qatar or the Gulf Cooperation Council (GCC) region.
• Experience in contracting, landscaping, or construction fields is highly desirable.
• Exhibit excellent written and verbal communication skills in English; proficiency in Arabic is an asset.
• Proficient in Microsoft Office applications including Word, Excel, and Outlook.
• Demonstrate strong organizational skills, attention to detail, and the ability to handle confidential information discreetly.
• Currently residing in Qatar with a valid QID and hold a transferable visa or No Objection Certificate (NOC).
• Readily available to commence employment immediately.
• Having a valid Qatar driving license is considered advantageous.