Office Coordinator

About the Role

Archway Recruitment is collaborating with a specialist engineering and professional services consultancy based in Christchurch to find an experienced Office Administrator / Project Support Coordinator. The company, comprising around 40 staff members, undertakes complex technical projects throughout New Zealand. They seek an individual who will play a vital role in supporting everyday business functions and project execution.

The organisation prides itself on valuing initiative, responsibility, and ongoing development. With a down-to-earth, collaborative, and fast-moving culture, the team consists of highly skilled technical experts dedicated to ensuring quality results. This role is ideal for someone who thrives in a dynamic environment, enjoys managing diverse tasks, and can bring order and assistance to both administrative and project-related duties.

Key Responsibilities

• Deliver daily office administrative support to the entire business.
• Assist managers and project teams with coordination, document creation, and administrative duties.
• Produce, format, and update business and project-related documents.
• Provide project administration support including reporting, record keeping, and workflow coordination.
• Manage reception duties, serving as the initial contact point for visitors and incoming calls.
• Organize meetings, travel arrangements, accommodations, and internal company events.
• Maintain office inventory including supplies, equipment, and vendor communications.
• Oversee vehicle fleet administration tasks such as WOFs, registrations, servicing, compliance, and vehicle upkeep.
• Support initiatives focused on health, safety, wellbeing, and quality assurance.
• Keep precise records and maintain document control systems.
• Identify and implement enhancements to processes and systems.
• Ensure smooth daily operations of office and project teams.

Qualifications and Experience

• Previous background in administration, office coordination, project support, or business services roles.
• Advanced ability in Microsoft Office, especially Word document formatting and presentation skills.
• Experience managing and maintaining business and project documents.
• Excellent organizational abilities with the capability to prioritize and juggle multiple responsibilities.
• Meticulous attention to detail and accuracy.
• Ability to work independently while contributing effectively within a team setting.
• Proactive and solution-oriented attitude with eagerness to participate actively.
• Comfortable engaging with technical teams and professional services environments.
• Strong communication skills and an aptitude for building professional relationships.
• Positive, adaptable mindset with strong ownership of results.

Benefits and Additional Information

• Permanent, full-time role.
• Competitive remuneration between NZD 65,000 and 70,000 annually, based on experience.
• Additional 3.5% KiwiSaver contribution on top of base salary.
• Access to Southern Cross Health Insurance after six months, including coverage for pre-existing conditions and options for family enrollment.
• Convenient on-site parking availability.
• Participation in social club activities and wellbeing programs.
• A multifaceted position blending administration, coordination, and project support responsibilities.
• Opportunities to enhance systems, processes, and operational methods.
• Exposure to diverse technical projects and initiatives aimed at improving business functions.
• Supportive workplace culture that values individual contributions and accountability.