Invoicing Officer

Company Overview

IQ-EQ is a global leader in Investor Services, delivering comprehensive administration, accounting, reporting, regulatory, and compliance solutions for the worldwide investment sector. With a workforce exceeding 6,500 employees across 24 jurisdictions and managing assets with an administrative value above US$857 billion, we collaborate with 13 of the world’s top 15 private equity firms. Our operations are driven by a strong focus on ESG principles and cutting-edge technology encompassing a global data platform and proprietary tools developed and supported by our in-house specialists.

At the heart of our distinction is our dedicated team who serve as trusted partners, providing innovative solutions through a blend of technical expertise and profound client understanding. Our mission is to empower people and possibilities.

Role Summary

The Invoicing Officer position is crucial to ensuring that all invoicing activities are precise, timely, and compliant, thus supporting seamless business operations. Collaborating mainly with the Head of Billing and an extensive network of internal stakeholders, the role offers exposure to financial operations, reporting, and process enhancement projects. This opportunity is ideal for detail-oriented individuals who are passionate about managing data, fostering relationships, and improving operational efficiency within a dynamic and team-oriented setting.

Key Responsibilities

• Manage end-to-end invoice processing and carry out invoice reviews to guarantee accuracy, punctuality, and compliance with client agreements and service standards.
• Enhance billing processes by overseeing recoverable expenses, tracking payments, and ensuring proper recording and allocation of financial data.
• Analyze billing and timesheet data, investigate anomalies, and partner with teams to refine reporting precision and streamline operational workflows.
• Support month-end closing activities by generating billing and recovery reports, assisting with debtor management, and delivering insightful financial data for decision-making.
• Serve as a reliable liaison for billing inquiries, collaborating with operations and finance departments to resolve issues, exchange best practices, and identify opportunities to automate and continuously improve billing processes.

Qualifications and Skills

• Proven experience in invoicing or billing, with solid proficiency in handling financial data and processes.
• Fundamental knowledge of accounting principles, ideally complemented by experience or familiarity with the financial services or investment fund sectors.
• Exceptional organizational, analytical, and detail-focused abilities, capable of managing multiple priorities, including during busy periods.
• Advanced skills in Microsoft Office, particularly Excel, and comfortable with billing and financial reporting software.
• Effective communication skills with strength in teamwork, client engagement, problem-solving, and promoting operational efficiencies. Fluency in English is mandatory.

Additional Information

Our commitment to sustainability is deeply embedded in our operations and strategy, emphasizing long-term partnerships with employees, clients, and communities while minimizing environmental impact. We continuously strive for improvements across people, clients, planet, and governance dimensions. Our inclusive, equitable culture is championed by a dedicated Diversity, Equity, and Inclusion committee.

Employee career growth is supported through robust training and development programs, including PowerU and MyCampus learning platforms. The hybrid working model encourages work-life harmony and connectivity among colleagues. IQ-EQ prioritizes empowering its diverse employee base of over 6,500 individuals from 94 nationalities across 24 countries. Our initiatives include the IQ-EQ Launchpad, which supports women managers launching their first fund in an industry where only 15% of private equity and venture capital firms have gender balance.

We emphasize building enduring client relationships, recognizing that client success underpins our own. Our emotional investment starts at inception, strengthening trust and mutual growth.

Benefits

• Competitive compensation packages reflecting industry standards and aligned with candidates' qualifications, experience, and skill sets.
• A pension plan featuring generous employer contributions and optional employee contribution enhancements.
• Annual paid leave entitling employees to 22 days, alongside enhanced maternity, paternity, shared parental, and adoption leaves.
• Flexible work arrangements encouraged to promote a balanced professional and personal life.
• Access to comprehensive training, tools, and development opportunities to enhance professional capabilities daily.