Data Entry Administrative Assistant (Remote)

About the Role

PulseMediaNL is looking for a reliable and organized Data Entry Administrative Assistant to join the team remotely. This position involves performing accurate data entry and supporting general administrative duties to maintain smooth data and administrative operations. Ideal candidates will be comfortable working independently, managing multiple tasks, and maintaining high accuracy.

Key Responsibilities

• Precisely enter and update company data into databases, spreadsheets, CRM systems, and related platforms.
• Transfer information from various sources including forms, documents, emails, and reports.
• Create new records and ensure existing data is accurate, complete, and consistently formatted.
• Identify and correct errors such as duplicates or outdated data based on set guidelines.
• Support administrative functions including processing documents, maintaining logs, preparing reports, monitoring tasks, and handling basic correspondence.
• Manage spreadsheets and databases by organizing, sorting, filtering, error-checking, and assisting with cleanup activities.
• Handle document management including uploading, categorizing, renaming files, and maintaining structured digital filing systems consistent with naming conventions.
• Manage assigned email inboxes, respond to routine inquiries, escalate urgent matters, and maintain clear communication records.
• Assist with scheduling meetings, coordinating calendars, sending reminders, and supporting meeting logistics.

Qualifications and Skills

• High school diploma or equivalent.
• Basic to intermediate computer skills with proficiency in data entry and typing.
• Strong attention to detail and organizational abilities.
• Ability to efficiently manage time, prioritize tasks, and work independently in a remote setting.
• Good written communication skills and ability to follow established procedures.
• Responsibility in handling confidential company and customer information.
• Prior experience in data entry, office support, or virtual assistance is advantageous but not mandatory.
• Familiarity with Microsoft Office Suite, Google Workspace, CRM platforms, document management tools, and remote collaboration software is preferred.

Additional Information

Confidentiality & Data Security: Employees will handle sensitive information and must uphold strict confidentiality, use authorized systems only, and comply with privacy regulations including GDPR where applicable.

Remote Work Expectations: Candidates must ensure dependable internet access, maintain professional communication, meet deadlines independently, and participate in virtual meetings as required.

Performance Standards: Success will be measured by accuracy of data entry, quality and timeliness of administrative support, organization of records, professional communication, and adherence to confidentiality and remote work guidelines.

Benefits

• Opportunity for fully remote work.
• Flexible full-time or part-time arrangements.
• Comprehensive onboarding and ongoing training.
• Professional and structured remote work environment.
• Skill development in administrative and data management fields.
• Experience with cutting-edge digital business systems.
• Continuous feedback and opportunities for advancement based on performance.