Data Entry Administrative Assistant (Remote)

Overview

PulseMediaNL is seeking a reliable and detail-focused Data Entry Administrative Assistant to support administrative and data management tasks from a remote location. This role involves precise data input combined with general administrative duties including record-keeping, spreadsheet updates, document processing, digital file management, and assisting team members with routine office functions.

Core Responsibilities

• Enter and update data accurately in company databases, spreadsheets, CRM platforms, and related systems.
• Transfer data from multiple sources like forms, emails, reports, ensuring correctness and completeness.
• Review and verify business data for accuracy, completeness, and consistency, correcting errors following set procedures.
• Maintain standardized data-entry formatting and meet assigned deadlines.
• Provide administrative support such as processing documents, managing tracking logs, preparing reports and correspondence, monitoring pending tasks, and supporting special projects.
• Manage spreadsheets and databases by entering, sorting, filtering, error-checking, and assisting cleanup activities.
• Organize electronic files adhering to naming conventions, conducting file maintenance and retrieval.
• Handle routine communications by monitoring administrative inboxes, responding to queries when authorized, and escalating sensitive issues as needed.
• Assist in scheduling meetings, managing calendar events, sending invitations and reminders, and coordinating team availability.

Required Qualifications and Skills

• Completion of high school or equivalent.
• Basic to intermediate proficiency with computers and office software.
• Good typing speed and data entry accuracy.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks, follow instructions, and work independently in a remote setting.
• Professional written communication and responsible management of confidential information.

Preferred Skills

• Familiarity with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail).
• Experience with CRM software, database platforms, digital document management, cloud-based applications, calendar tools, and virtual collaboration software.

Work Expectations and Data Security

• Maintain confidentiality and protect company and customer sensitive data following all relevant privacy regulations including GDPR.
• Use approved systems securely, safeguarding login credentials.
• Ensure a reliable internet connection, maintain communication, meet deadlines, and attend scheduled virtual meetings.
• Maintain a professional home office setup and promptly communicate any technical or workflow challenges.

Performance Evaluation

• Accuracy and completeness of data entry
• Quality and timeliness of administrative duties
• Maintaining error-free spreadsheets and databases
• Organized and accessible electronic records
• Professional communication and confidentiality adherence
• Reliability and productivity in a remote work environment

What We Offer

• Remote work flexibility
• Option for part-time or full-time work schedules
• Structured onboarding and continuous training
• Opportunities to enhance administrative and data management capabilities
• Experience with modern digital business tools
• Guidance and feedback to foster growth and advancement based on performance