Data Entry Administrative Assistant (Remote)

About the Company

PulseMediaNL is seeking a reliable, well-organized, and detail-focused Data Entry Administrative Assistant to provide remote administrative and data support. This role involves ensuring accurate data entry alongside general administrative duties such as record maintenance, spreadsheet updates, document processing, digital file management, and assisting internal teams with routine tasks.

Position Summary

The position involves inputting, updating, verifying, and organizing company data while delivering daily administrative assistance. Core duties include maintaining electronic records, handling forms and documents, updating spreadsheets, organizing digital files, monitoring administrative requests, preparing basic reports, and managing routine correspondence.

Key Responsibilities

• Precisely input data into databases, spreadsheets, CRM systems, and other platforms.
• Transfer relevant information from forms, emails, reports, and authorized sources.
• Create and update records while reviewing for accuracy and completeness.
• Identify errors, duplicates, outdated, or inconsistent data and rectify them as per procedures.
• Maintain consistency in formatting and data-entry standards and complete tasks within deadlines.
• Provide clerical support to supervisors and teams, including processing forms and maintaining logs.
• Prepare reports, correspondence, and summaries; monitor outstanding administrative tasks.
• Manage and organize spreadsheets and databases ensuring accuracy and cleanliness.
• Handle document review, electronic filing, renaming, and archiving following naming conventions.
• Monitor administrative email inboxes, respond to routine inquiries, and forward requests appropriately.
• Assist with scheduling meetings, appointments, and coordinating calendars.

Qualifications and Skills Required

• High school diploma or equivalent qualification (GED, secondary school certificate).
• Basic to intermediate proficiency with computers, especially office applications.
• Good typing and data-entry accuracy with strong attention to detail.
• Demonstrated organizational and time-management skills.
• Capability to use spreadsheets, databases, document applications, and email effectively.
• Professional written communication skills and ability to follow detailed instructions.
• Ability to handle confidential information responsibly and work independently in a remote setting.
• Previous experience in data entry or administrative support is a plus but not mandatory.

Preferred Technologies

• Microsoft Word, Excel, Outlook
• Google Docs, Sheets, Drive, Gmail
• Customer Relationship Management (CRM) systems
• Database management tools
• Digital document management and cloud-based collaboration platforms
• Calendar and scheduling software

Work Style and Competencies

• Strong commitment to data accuracy and completeness.
• Excellent attention to detail identifying errors and inconsistencies.
• Organized approach to managing documents and administrative responsibilities.
• Effective time management to prioritize and meet deadlines.
• Clear and professional communication.
• Reliable and accountable in completing work while working independently remotely.
• Adherence to confidentiality and data protection policies including GDPR where applicable.
• Adaptability to learn new tools, systems, and procedures.

Additional Information: Confidentiality and Remote Work Expectations

This position entails handling sensitive company and client information, requiring strict confidentiality, secure usage of company systems, and preventive measures against unauthorized disclosure. Compliance with relevant data privacy standards, such as GDPR, is mandatory.

The role demands availability with reliable internet, adherence to deadlines, and active participation in virtual meetings and trainings. Candidates should maintain a professional home workspace and communicate promptly regarding any technical or task-related issues.

Performance Evaluation Criteria

• Accuracy and completeness of data entry.
• Quality and timeliness of administrative tasks.
• Proper organization of electronic records and document processing.
• Professional communication and adherence to confidentiality standards.
• Consistency and reliability in remote work performance.

What PulseMediaNL Offers

• Opportunities for fully remote work.
• Availability of full-time or part-time schedules.
• Structured onboarding and training processes.
• A professional remote work environment and access to modern digital business tools.
• Chances to enhance administrative and data management expertise.
• Continuous guidance, feedback, and potential for increased responsibilities based on performance.