Shipping Specialist

Overview

Be part of our team at Givaudan where creativity and expertise come together to enhance lives through innovative food, fragrances, and beauty solutions. Located in Singapore, you will play a pivotal role in supporting the entire Asia-Pacific region's shipping operations by collaborating across multiple departments and partners.

Key Responsibilities

• Managing and overseeing both domestic and international shipment processes, ensuring alignment with customer instructions and company protocols.
• Generating and validating crucial shipping documents including commercial invoices, packing lists, bills of lading, certificates of origin, and other export-related paperwork.
• Ensuring export documentation complies with requirements under Letters of Credit (LC) to facilitate timely financial transactions.
• Collaborating with Customer Service, Planning, Warehousing, Production, and other internal teams to guarantee accurate understanding and delivery of shipping requirements.
• Checking shipping directives for adherence to contract and customer-specific obligations.
• Coordinating shipment logistics with freight forwarders, carriers, customs brokers, and other partners to arrange and resolve shipment-related issues.
• Tracking shipment timelines, proactively communicating any delays or status updates to relevant parties.
• Assuring export and shipping documentation complies with trade laws, customs rules, and company standards.
• Preparing export shipping documents within SAP software as per regulatory standards.
• Supporting customs clearance by supplying accurate documentation and responding to inquiries from logistics vendors or customs officials.
• Addressing shipment discrepancies and documentation or customer queries promptly.
• Engaging in continuous improvement initiatives aimed at boosting shipping accuracy, efficiency, and customer satisfaction.
• Contributing to the creation and upkeep of export transportation procedures and document filing systems.
• Implementing controls to guarantee compliance with local and international transport and customs regulations along with company policies.
• Performing additional logistics and shipping responsibilities as assigned.

Qualifications and Experience

• Diploma in Logistics or a related discipline.
• Experience ranging from 2 to 5 years in shipping, export logistics, or roles involving international trade.
• Proficient in preparing shipping and Letter of Credit documentation.
• Knowledgeable in Incoterms, international transport processes, and import/export regulations.
• Experience working with ERP systems such as SAP and Microsoft Office tools.

Skills and Competencies

• Understanding of the transportation service provider environment.
• Knowledge of safety, security, and regulatory standards for materials and products on both local and global levels.
• Strong grasp of supply chain workflows and their interdependencies.
• Expertise in Incoterms, handling dangerous goods, customs laws, and local transport compliance.
• Effective communication skills and strong problem-solving abilities.

Inclusion and Culture

At Givaudan, we embrace diverse perspectives stemming from varied cultures, backgrounds, and experiences. We are committed to creating a welcoming environment where everyone—regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or other personal attributes—can thrive and contribute meaningfully.