Dispatch Executive

About the Role

We are seeking a diligent and methodical Dispatch Coordinator to oversee daily dispatch operations in our printing and packaging firm. The selected individual will manage finished goods, coordinate transport logistics, handle documentation, and ensure prompt deliveries to clients.

Key Duties

• Plan and organize daily dispatch activities based on customer delivery timelines.
• Liaise with Production, Customers, Quality, and Accounts departments to facilitate timely shipments.
• Inspect finished products, verify quantities, and confirm proper packaging before dispatch.
• Manage essential dispatch paperwork including Delivery Challans, E-Way Bills, and invoices.
• Arrange transportation by coordinating with transporters and ensure timely pickup and delivery.
• Monitor shipment progress by maintaining communication with drivers and transport agencies until delivery completion.
• Update customers and internal teams on dispatch and delivery status regularly.
• Keep accurate records of items dispatched and pending orders.
• Collect and maintain Proof of Delivery (POD) documentation systematically.
• Guarantee first-in, first-out (FIFO) practices and handle finished packaging materials cautiously during loading and shipping.
• Address urgent dispatch needs and troubleshoot any transportation or delivery complications.
• Prepare daily and monthly reports on dispatch activities.

Candidate Profile

• Educational Qualification: Graduate or Diploma holder preferred.
• Work Experience: 2 to 4 years in dispatch, logistics, stores, or supply chain roles; experience in printing, packaging, or manufacturing companies is advantageous.
• Familiarity with Delivery Challans and related dispatch documentation is essential.
• Basic proficiency in MS Excel is required.
• Strong communication and coordination abilities.
• Capability to manage transporters, drivers, and multiple customer deliveries simultaneously.
• Well-organized, accountable, and adaptable to a fast-paced manufacturing environment.

Additional Information / Terms

This role involves hands-on management of dispatch workflows and requires attention to detail and problem-solving aptitude.

Eligibility

Candidates with 1 to 3 years of dispatch/logistics experience, preferably from manufacturing or packaging sectors, are encouraged to apply. Basic knowledge of Excel and dispatch paperwork is mandatory, along with good communication skills.

Salary

The monthly salary ranges from INR 15,000 to INR 30,000.

स्थान विशेष सूचना:

हमें एक Dispatch Coordinator की आवश्यकता है जो दैनिक डिस्पैच और डिलीवरी प्रक्रियाओं को प्रभावी ढंग से संभाल सके, जिसमें Production, Stores और Transporter के साथ समन्वय, Delivery Challan एवं E-Way Bill के प्रबंधन तथा वाहन व्यवस्था शामिल है। उम्मीदवार के पास Excel और Dispatch Documentation का बेसिक ज्ञान और कम से कम 1 से 3 साल का Dispatch/Logistics अनुभव होना चाहिए।