Senior Administrative Assistant - Document Control

Overview

The role focuses on verifying that the as-built documentation meets Refinery standards, specifications, and requirements by thoroughly reviewing the Master Deliverable Register (MDR), ensuring proper index structure, formatting, and presentation of project dossiers. It also mandates the submission of appropriate forms in line with the Refinery Integrated Management System procedures.

Key Responsibilities

The position involves managing the full lifecycle of technical documentation (including drawings and documents) associated with the Refinery. This includes updating project dossiers with revised data, archiving obsolete records, and maintaining the Document Master Index according to the Refinery Engineering Document Control Procedure. The role requires close coordination with QatarEnergy Refinery personnel, company representatives, consultants, and contractors who access the technical library containing comprehensive drawings and documents related to refinery operations and projects.

Retrieval and searching of data across Civil, Mechanical, Electrical, Process, and Instrumentation disciplines for equipment, system, and component tagging proposals are expected. Providing hard and soft copy reproduction services for drawings and technical documents to all Refining Operations departments is part of the daily tasks.

Required Skills and Experience

• Deep knowledge of manual and electronic document control systems and handling of technical data.
• Proficiency in English communication, both written and verbal.
• Advanced skills in Microsoft Office, especially MS Access, Excel, and Word.
• Minimum of 7 years of experience in document control functions.
• At least 2 years of experience specifically within the Oil & Gas or Refinery industry.

Educational Background

Holder of a Technical Diploma or an equivalent qualification.