Receptionist and Office Assistant

About the Role

White Fox Boutique is seeking an additional receptionist to be the welcoming face at our White Fox headquarters. This position plays a pivotal role at the heart of our office environment, acting as the first point of contact for visitors and ensuring day-to-day operations run smoothly. The role demands a detail-oriented and proactive individual who thrives in a collaborative and creative setting, with a strong commitment to maintaining a seamless and inviting workspace.

Key Responsibilities

• Welcome and sign in all visitors to the office
• Oversee front door access and operate security gate mechanisms for guests
• Manage meeting room bookings, setups, and ensuring they are presentable and ready for use
• Coordinate and handle incoming and outgoing mail and deliveries efficiently
• Manage office inventory and order supplies when necessary
• Support staff celebrations including birthdays and other special occasions
• Identify and communicate with new vendors and suppliers as needed
• Coordinate external service providers such as cleaners and landscapers
• Assist with general office upkeep to maintain a tidy and professional environment

Candidate Requirements

• Strong affinity and enthusiasm for White Fox brand values
• Professional demeanor and a welcoming presence
• Passion for organization and maintaining structure
• Proactive and able to take initiative independently
• Exceptional attention to detail
• Capable of juggling multiple tasks simultaneously
• Excellent communication skills with the ability to collaborate across diverse teams
• Punctual, reliable, proactive, and takes pride in delivering high-quality work

Benefits and Perks

• Convenient Rosebery office location
• Onsite parking available for staff
• Modern office facilities including gym and a fully stocked kitchen
• Access to onsite Pilates and yoga sessions
• In-house coffee bar for employees
• Monthly clothing allowance and ongoing discounts on clothing
• Regular fun events scheduled throughout the year
• Employee Assistance Program to support wellbeing