Purchasing Officer

Job Role and Responsibilities

• Engage directly with vendors and clients to manage and process purchase orders efficiently.
• Coordinate with delivery and warehouse teams to ensure timely receipt of goods.
• Carry out inspections of purchased products upon arrival to identify and report any discrepancies promptly.
• Maintain accurate and up-to-date records of all purchased items.
• Prepare detailed reports outlining purchases made and conduct cost analyses to support procurement decisions.
• Participate actively in meetings with staff and stakeholders to discuss procurement and related matters.
• Execute purchasing orders for necessary items from the market based on Purchase Order (PO) instructions.
• Monitor market price variations and communicate differences to inform proper decision-making.
• Scan invoices with received dates and delivery note numbers daily, consolidating purchases per business unit (BU).
• Prepare daily delivery notes compiling all purchases and scan them alongside invoices to forward to CBU Coordinators.
• Ensure delivery of purchased items to BU stores and obtain signatures on delivery notes as confirmation.
• Manage and resolve claims with suppliers as needed.