Office Administrator

About the Role

We are seeking an Office Administrator to join a dynamic car dealership located in Tralee, County Kerry. In this role, you will serve as a central figure within the business, providing essential support to both the sales and service departments through efficient administration and excellent customer service. This is a permanent, full-time opportunity.

Primary Responsibilities

• Oversee daily office management and handling of dealership paperwork.
• Respond to incoming phone calls, handle emails, and professionally address customer inquiries.
• Maintain precise records related to customers, vehicles, and sales transactions.
• Process invoices, purchase orders, receipts, and other relevant documents.
• Support vehicle registration processes, ownership transfers, and related administrative duties.
• Schedule appointments, coordinate vehicle collections, and manage customer communications effectively.
• Provide administrative assistance to the sales and management teams as needed.
• Organize filing systems and ensure all documentation is accurate and up-to-date.
• Communicate and coordinate with customers, suppliers, finance providers, and other external parties.
• Assist with general accounts administration including reconciliation tasks.
• Maintain an organized and tidy reception and office environment.

Required Skills and Experience

• Prior experience in administration or office roles, preferably within a dealership or automotive industry setting.
• Strong organizational abilities and effective time management skills.
• Exceptional attention to detail and accuracy in all tasks.
• High-level communication and customer service expertise.
• Proficiency in Microsoft Office applications with an aptitude for quickly learning new software systems.
• A full driving license is considered advantageous.

Compensation

The salary for this position is negotiable and expected to be in the range of €30,000 to €35,000 annually, depending on experience.