Finance Specialist

Job Overview

The Finance Specialist will collaborate closely with the PSO Finance team to deliver comprehensive accounting, time-keeping, payroll, and banking assistance at the site. A key priority is ensuring adherence to the Performance Work Statement (PWS) and compliance with the Amentum ISO 9001 Quality Management System (QMS).

Core Duties and Responsibilities

• Prepare telephone and utility bills for payments and reconcile charges against company and employee accounts.
• Maintain the site's petty cash fund in alignment with program policies and procedures.
• Manage Deltek Costpoint (Time & Expense) software for site timekeeping.
• Conduct Deltek Costpoint training sessions for newly hired personnel.
• Generate month-end accrual reports and operational fund requests.
• Ensure accurate assignment of charge codes to all transactions.
• Audit expense reports for correctness and secure proper authorizations for payments and reimbursements.
• Prepare checks and facilitate wire transfers.
• Maintain and transfer invoice logs accurately.
• Produce invoices with required approvals and supporting documentation.
• Keep an auditable filing system for all financial documents.
• Provide financial reports as requested by the Site Manager and PSO Finance.
• Ensure precise accounting in payroll procedures and respond to vendor inquiries regarding pending payments.
• Coordinate with Supply and Purchasing departments on document and payment clearances.
• Input, reconcile, and submit site Quicken Data Files weekly and monthly along with supporting documentation.
• Manage, reconcile, and submit Account Payable Vouchers related to site debit purchase cards.
• Conduct utility and bank errands as needed.
• Prepare and submit Distribution Correction Vouchers (DCV) for telecom services monthly.
• At each pay period’s end, provide updated WPS salary files to DIFZ Dubai and DI Payroll for salary processing.
• Confirm with the PSO payroll office that all local payments have been processed.
• Responsible for securing cash, company documents, office equipment, and finance department files.
• Perform any other duties assigned and operate within a standard office environment.

Minimum Qualifications

• Strong organizational capabilities with intermediate proficiency in English (speaking, reading, writing).
• Proficiency in personal computing using Windows OS and Microsoft Office suite including PowerPoint, Excel, and Word.
• Possession of a valid driver's license from the home country and eligibility to acquire a host nation driver's license.
• High school diploma or an equivalent level of education.
• Minimum of three years' experience in a professional accounting setting with cash handling experience.
• Ability to perform light to moderate lifting in an office environment.
• Willingness to work overtime and occasionally outside regular working hours.
• Capacity to travel both domestically and internationally as required.

Preferred Qualifications

• Associate degree in Finance or a related field is preferred.