Executive Secretary

About the Role

A prominent contracting firm based in Riyadh, Saudi Arabia, is seeking an Executive Secretary to provide administrative support to the Deputy Project Manager. The position involves managing schedules, coordinating meetings, preparing official communications, and liaising with various stakeholders to ensure smooth project operations.

Key Responsibilities

• Oversee the Deputy Project Manager's calendar including appointments, meetings, and travel plans.
• Draft and prepare correspondence and reports effectively in both Arabic and English languages.
• Coordinate communications with governmental bodies and other project participants.
• Manage and organize records, files, and various correspondence systematically.
• Develop meeting agendas and record meeting minutes accurately.
• Support project teams by providing daily administrative assistance to the Deputy Project Manager.

Candidate Requirements

• Holder of a Diploma or Bachelor’s degree in Business Administration, Management, or a comparable discipline.
• Possesses 3 to 5 years of experience in executive secretarial or administrative functions.
• Background in construction or project-driven companies is preferred.
• Proficient in English communication skills.
• Skilled in Microsoft Office applications.
• Demonstrates excellent communication, organizational, and coordination capabilities.