Administration Executive

Overview

Sami-Sabinsa Group is a multinational health science company established in 1991, specializing in research and manufacturing of nutraceutical, cosmeceutical, and specialty chemicals. With various research divisions and state-of-the-art facilities across India and the USA, the company is recognized globally for its innovative, patented health science products marketed across several continents.

Job Responsibilities

• Oversee and ensure the efficient running of daily administrative functions and office operations.
• Manage coordination of office-related facilities, including housekeeping, security, maintenance, and support services.
• Keep accurate records and maintain documentation such as office files, registers, and administrative paperwork.
• Liaise with suppliers and vendors for procurement, office supplies, services, and maintenance needs.
• Handle procurement processes for stationery, office consumables, and other administrative materials.
• Track inventory of office supplies to guarantee timely replenishment.
• Arrange travel, accommodation, transport, and logistics for staff and visitors as required.
• Manage scheduling and logistics for meetings, conferences, visitor management, and official events.
• Provide administrative support related to employee needs, such as ID cards, seating plans, transportation, and other amenities.
• Maintain and update records relating to Annual Maintenance Contracts (AMC), vendor agreements, licenses, and service contracts.
• Coordinate with other departments to fulfill administrative requests and promptly address daily operational issues.
• Supervise services related to housekeeping, security, pantry, transportation, and facility management.
• Ensure proper handling and filing of financial documents including bills, invoices, purchase orders, and vendor payments.
• Ensure adherence to company policies, safety standards, and administrative procedures.
• Compile reports, management information systems (MIS), and periodical updates for senior management.
• Assist HR and management in organizing employee events, meetings, and engagement activities.
• Maintain confidentiality and discretion when managing sensitive documentation and information.
• Identify cost-saving measures and improve administrative workflows and efficiency.
• Keep the office environment safe, clean, and professional at all times.
• Undertake any additional administrative tasks assigned by management.

Eligibility Criteria

Candidates with a Bachelor's degree in Arts or Commerce in any specialization are eligible to apply.