Executive - Logistics

Position Overview

This role is tasked with offering comprehensive support to retail stores and the brand team, ensuring seamless collaboration across various departments within the organization.

Primary Duties

• Meticulous verification of freight invoices against quotes and duties relative to declared values.
• Maintaining and updating the master record for freight and duty payments along with other relevant details.
• Compiling invoices, HS Code summaries, and DA & CO applications with accurate and detailed information.
• Arranging shipments through multiple vendors securing the most competitive rates available.
• Keeping records of overseas shipments, managing clearance coordination, and planning delivery timelines accordingly.
• Timely collection of delivery orders from shipping lines and freight forwarding agencies.
• Obtaining certification documents from the Chamber of Commerce.
• Supporting store operations with stationery and IT needs during store openings and closures.
• Liaising with the Club Apparel team to obtain customer data and the Marketing team for graphic design support.
• Reviewing and preparing stock variance reports when requested.
• Following up on Trade License matters in collaboration with the legal department.
• Gathering daily purchase reports from individual store locations.
• Consolidating data from the data entry team to generate varied reports as needed.
• Coordinating with the Accounts and Finance departments regarding payment vouchers for principals.
• Transferring GCC-related stock documentation to the logistics department.
• Working with Inventory Control to resolve any stock discrepancies.
• Generating Management Information System (MIS) reports for team use.
• Preparing and regularly submitting store visit reports to supervisors.