Executive Assistant / Personal Assistant

About Avani Singapore

Avani Singapore offers a vibrant hospitality experience blending style with function, and service with privacy, creating social spaces that energize the day and stylish rooms for comfort. Rooted in an upbeat service culture that honors hospitality traditions, Avani is expanding globally across multiple continents.

Joining Avani Singapore means contributing to the launch of one of Singapore's most anticipated lifestyle hotels, working closely with the General Manager and leadership from the start.

Role Overview

The Executive Assistant / Personal Assistant role supports the General Manager and pre-opening leadership team by managing calendars, coordinating meetings and travel, and delivering comprehensive administrative assistance. This position requires a highly organized, proactive individual capable of juggling multiple responsibilities in a dynamic environment and communicating effectively with senior stakeholders.

Key Responsibilities

• Manage calendar scheduling, meeting coordination, travel logistics, and general administrative support for the General Manager and pre-opening leadership.
• Assist in pre-opening project coordination, including stakeholder communications, operational readiness tracking, and document management.
• Prepare agendas, meeting minutes, presentations, reports, and professional business correspondence.
• Organize cross-functional meetings and monitor that follow-up actions are completed promptly.
• Serve as a primary liaison for internal departments, corporate offices, external partners, and various stakeholders.
• Handle confidential documents and records with utmost professionalism and discretion.
• Support onboarding processes and coordinate integration of new team members during pre-opening.
• Anticipate and address daily operational needs to maintain smooth functioning of the leadership team.

Candidate Profile

• Demonstrated experience assisting senior executives or leadership groups, preferably within hospitality, real estate, aviation, or multinational settings.
• Exceptional organizational abilities with effective multitasking and deadline management.
• Meticulous attention to detail paired with polished presentation skills.
• High standards of confidentiality, emotional intelligence, and discretion.
• Strong communication skills and ability to engage stakeholders effectively.
• Advanced skills in Microsoft Office applications, specifically PowerPoint, Excel, and Word.
• Experience in hotel pre-opening projects and familiarity with Singapore's business and stakeholder climate would be beneficial.
• Fluent in English.

Why Work With Us?

• Participate in an iconic hotel launch in Singapore.
• Join a globally respected hospitality group.
• Collaborate with an experienced and supportive hotel leadership team.
• Gain rare insights into the pre-opening phases of a new hotel.
• Access regional and international career growth opportunities.

If you are organized, energetic, and detail-focused, consider joining us to help shape Avani Singapore's future. Apply now to be part of this exciting journey.