Executive Assistant

Overview

The Executive Assistant provides comprehensive secretarial and administrative assistance to the Chief of Strategic Business Unit (SBU) at a leading IT services company in Qatar. This role requires a clear understanding of business priorities and the ability to anticipate leadership needs proactively. The Executive Assistant acts swiftly and independently to handle complex tasks with discretion, especially those involving sensitive or confidential information.

Key Responsibilities

• Serve as the liaison between the SBU Chief and executives, employees, clients, partners, vendors, and other external stakeholders.
• Manage and prioritize issues requiring the Chief’s attention, resolving or escalating as appropriate.
• Keep the Chief updated on urgent and priority matters to ensure timely responses.
• Prepare, review, and dispatch communications on behalf of the SBU Chief.
• Coordinate logistics and documentation for meetings and presentations.
• Handle incoming calls and messages, relaying information efficiently to the SBU Chief.
• Track and follow up on key deliverables and outstanding items in collaboration with the Chief.
• Maintain organized digital filing systems for easy accessibility.
• Manage expense reports, including their preparation and submission.
• Plan and assist in team events like staff meetings, off-sites, and social gatherings.
• Perform additional tasks as assigned by management.

Experience and Qualifications

• A diploma or bachelor's degree in business administration or a related field from a recognized university, or equivalent.
• Minimum of five years’ experience as an Executive Assistant supporting Chief Officer-level executives.
• Strong background in IT services, preferably within medium to large IT companies.
• Proficiency in Microsoft Office suite, especially Excel, Word, and PowerPoint.
• Experience with project management software for driving strategic initiatives and team collaboration.
• Capability to manage budgets, reports, and data analytics effectively.
• English fluency required; Arabic language skills are preferred.

About the Company

Malomatia is a prominent Qatar-based IT services and solutions provider focused on digital transformation. Since 2008, it has been involved in empowering Qatar's businesses and public sectors by providing innovative technology solutions encompassing cloud computing, cybersecurity, artificial intelligence, and contact center services. With an emphasis on integrity, teamwork, and innovation, Malomatia aims to shape the future of technology within Qatar and build a world-class tech ecosystem.