Document Controller

Overview

The Document Controller role involves comprehensive support for managing crucial project documents, ensuring their organized storage and easy retrieval through dedicated project document, communication, and schedule monitoring systems.

Key Responsibilities

• Implement and maintain the Project Communication System provided by the EPC Contractor, including managing internal distribution, archiving, and storage of all correspondence.
• Set up and sustain the Project Document Control System from the EPC Contractor, maintaining a live archive of all project information and documents.
• Oversee the EPC Contractor's Schedule Monitoring System.
• Ensure systematic filing of all company documents in both physical and electronic formats with updated tracking logs.
• Support the project team by efficiently searching and retrieving documents or information from the systems.
• Deliver management reports such as Status Reports, Input Audit Reports, and any other monitoring reports required by the Project Director, Construction Manager, and QA/QC Manager.

Qualifications and Experience

• Bachelor's degree in administration or a related field.
• At least 10 years of professional experience as a Document Controller within the Energy or Oil & Gas sector.
• Demonstrated proficiency with Electronic Document Management Systems (EDMS).
• Strong understanding of document control procedures and systems on projects, including interface management with vendors.
• Familiarity with engineering documents and the approval workflows typical in project environments.
• Exceptional attention to detail and accuracy in handling data, document titles, and numbers entered into systems.
• Experience with various filing systems and excellent interpersonal and communication skills.
• Proficient in standard office software including Word, Excel, Outlook, SharePoint, and PowerPoint.