Business Support Administrator

About Gallagher

Gallagher’s mission is to 'Protect what matters most,' demonstrated daily through safeguarding high-security environments and agricultural businesses. They are committed to their employees, families, and communities worldwide. Operating globally with presence and exports in over 140 countries, Gallagher embraces growth, innovation, and customer impact as core drivers of their exciting development trajectory.

Based in Hamilton, New Zealand, Gallagher offers global career opportunities within a growing, dynamic Kiwi tech company making a worldwide impact.

Role Overview

This position calls for a proactive and highly organized Business Support Administrator to provide reliable support to Gallagher's Security division. Reporting directly to the Chief of Staff for Security, the role involves managing calendar schedules, organizing events, travel, communications, and administrative processes to ensure seamless team collaboration and efficiency.

Key Responsibilities

• Deliver day-to-day administrative assistance and coordination for the Security team.
• Manage calendars, meetings, and coordinate team events efficiently.
• Arrange travel logistics, accommodations, visas, and registration for conferences.
• Oversee upkeep of office resources including facilities, stationery supplies, and SharePoint content management.
• Support ongoing workflows, project administration, and compliance with Research & Development Tax Incentive (RDTI) requirements.
• Contribute actively to team-building initiatives, promote knowledge exchange, and suggest improvements in processes.

Candidate Profile

• Experienced in providing quality administrative support in fast-paced business environments.
• Strong capabilities in organization, project coordination, time management, and prioritizing tasks to maintain workflow momentum.
• Detail-oriented with precision in managing information, tasks, and deadlines.
• Effective communication skills and ability to foster positive relationships across teams and stakeholders.
• Proficiency with intermediate Microsoft Office applications; exposure to Project Web App, Power BI, or SharePoint is advantageous.

Work Environment and Benefits

Gallagher advocates a collaborative and innovative workplace committed to continuous improvement. This role supports a high-performing Security team, helping refine administrative processes, and driving impactful change within a culture valuing flexibility, trust, and work-life balance.

• Competitive salary with additional bonus opportunities.
• Hybrid working flexibility, generally involving three days in the office weekly, with potential additional onsite days as needed.
• KiwiSaver contributions, along with life and disability insurance.
• Opportunities for mentorship and professional growth.
• A supportive and fun team culture inclusive of team-building events.

Additional Information

Gallagher is continuously expanding and seeks individuals aligned with their values and growth story. Applications are reviewed upon receipt, and early appointment may occur before the application deadline.