Business Support Administrator

About Gallagher

Gallagher is driven by the purpose to 'Protect what matters most,' committed every day to safeguarding high-security environments as well as agricultural enterprises. We deeply value our people, their families, and the broader communities we serve. Currently, we are in an exciting phase of rapid growth and innovation, focused on unlocking greater value for customers through our team's capabilities and solution offerings. With a global presence spanning New Zealand, Australia, Asia, Africa, the USA, Canada, and Europe, and exports reaching over 140 countries, we offer local career opportunities that have global impact.

The Role

We seek a proactive and highly organized Business Support Administrator to join our Hamilton-based teams. Reporting directly to the Chief of Staff - Security, you will play a pivotal role in facilitating efficient business operations by managing meetings, events, travel arrangements, communications, and administrative workflows that keep our teams aligned and effective.

Key Responsibilities

• Deliver daily administrative support and coordination for the Security team.
• Manage calendars, organize meetings, and facilitate team events.
• Arrange travel plans, accommodations, visas, and conference registrations.
• Maintain office supplies, facilities, and manage SharePoint content.
• Support workflow management, project administration, and compliance with RDTI requirements.
• Contribute to fostering team building, sharing knowledge, and driving process improvements.

Ideal Candidate Profile

We look for an experienced administrator who excels in organization and who approaches tasks with a positive, can-do attitude. You should be comfortable navigating multiple priorities in a dynamic work environment while providing outstanding support to colleagues. Your focus on detail and effective communication enables smooth operations and strong stakeholder relationships.

Qualifications & Skills

• Demonstrated experience in providing quality administrative assistance within a busy team or corporate setting.
• Strong organizational abilities, project coordination skills, and effective time management to keep workflows efficient.
• Exceptional attention to detail, accuracy in managing information, tasks, and deadlines.
• Confident and clear communication skills, adept at building positive connections across diverse teams and stakeholders.
• Intermediate proficiency in Microsoft Office; knowledge of Project Web App, Power BI, or SharePoint seen as advantageous.

Working Environment & Benefits

Gallagher fosters a collaborative and innovative atmosphere, emphasizing continual improvement. This role provides an opportunity to support a high-achieving Security team and influence more efficient administrative practices, all within a culture that values flexibility, trust, and work-life balance.

• Competitive salary alongside bonus opportunities.
• Hybrid work flexibility, generally three days onsite per week, modifiable based on work demands.
• KiwiSaver superannuation contributions plus Life and Disability insurance benefits.
• Mentorship programs and professional development avenues.
• A supportive team culture enriched by engaging team-building activities and a lively workplace environment.

Additional Information

Gallagher seeks individuals aligned with our vision who are eager to contribute to ongoing growth and innovation. Applications are reviewed continuously, with the possibility of early appointment, so early application is recommended.