Senior Executive Assistant

About Gallagher

Gallagher's mission is to protect what matters most, serving a diverse range of sectors from critical security environments to agriculture, with deep care for people, families, and communities globally. As a leader in security, they operate across New Zealand, Australia, Asia, Africa, USA, Canada, and Europe with exports to over 140 countries, focused on career growth in New Zealand.

The Opportunity

Gallagher Security seeks a skilled Senior Executive Assistant to provide dedicated support to their Chief Executive and Executive Team. This pivotal role requires proactive coordination, thoughtful facilitation, and seamless execution of executive priorities.

Primary Responsibilities

• Deliver high-level executive assistance to the Chief Executive – Security, managing calendars, workflows, priorities, correspondence, travel, expenses, and daily administration.
• Organise Executive Team meetings, leadership forums, governance processes, reporting schedules, and significant events from initial preparation through to follow-up.
• Prepare and coordinate briefing documents, reports, presentations, communications, and advance materials to facilitate informed decision-making and efficient execution.
• Monitor and track key decisions, actions, dependencies, and reporting requirements to maintain progress visibility and ensure completion of crucial follow-ups.
• Support various projects, process enhancements, stakeholder communications, and cross-functional collaboration within Gallagher Security and the wider group.

Candidate Profile

The ideal candidate is an experienced Executive Assistant with excellent organisational abilities, a proactive and solution-oriented mindset, and confidence in supporting senior leaders within a fast-paced, complex setting. Strong judgment, high discretion, and relationship-building skills are essential, as is adaptability and attention to detail.

Required Qualifications and Experience

• Demonstrated experience in executive support for a Chief Executive or senior leadership team.
• Proven skills in managing complex calendars, travel arrangements, expense reporting, correspondence, meeting logistics, and executive-level administration.
• Experience with coordinating governance activities, leadership meetings, reporting cycles, actions, and stakeholder follow-up.
• Competency in preparing and reviewing reports, presentations, papers, briefings, and executive communications.
• Advanced proficiency in Microsoft 365 applications including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint, with an ability to quickly adopt new systems.
• Knowledge or experience in process improvements, project coordination, office management, or cross-functional initiatives.
• Exposure to working with global teams, managing multiple time zones and executive business cycles is advantageous.

Working at Gallagher

Joining Gallagher means becoming part of a global, future-oriented company valuing innovation, creativity, collaboration, and craftmanship. The environment promotes mutual respect and offers opportunities to translate vision into exceptional outcomes.

Perks and Benefits

• Competitive salary with bonus opportunities.
• Hybrid work arrangement, typically three days onsite weekly with flexibility depending on workload.
• KiwiSaver contributions plus Life and Disability insurance coverage.
• Access to mentorship and professional development programs.
• A supportive workplace culture featuring team-building activities and a positive atmosphere.

Additional Information

Growth at Gallagher is continual, looking for individuals passionate about pushing boundaries. Applications are reviewed continuously and the position may be filled before the closing date, encouraging early submission.