Assistant Shipping Executive

Job Overview

We are looking for a committed Operations Assistant to support the handling of vessel operations. The role focuses on ensuring professional and prompt completion of all related services while managing accurate documentation and invoicing processes.

Key Responsibilities

• Support operational activities concerning vessel handling to guarantee timely and professional service delivery.
• Record all services rendered in the operational system to facilitate accurate invoicing.
• Manage supplier invoices, ensuring receipt and proper entry into the supplier invoice management system; coordinate with suppliers on any invoice issues.
• Assist the Operations team during vessel visits or other required attendances.
• Address customer inquiries and service-related requirements effectively.
• Facilitate the prompt transfer of operationally completed job files to the Invoicing department.
• Ensure timely renewal of government-issued company IDs.
• Maintain adequate availability and correct utilization of Personal Protective Equipment (PPE) as necessary.

Candidate Profile and Requirements

• Education: At minimum, a graduate with a university degree or equivalent qualification.
• Professional Knowledge: Familiarity with local geography, traffic regulations, and port/customs rules and regulations.
• Personal Attributes: Proactive attitude, neat appearance, and professional manners.
• Language Skills: Proficient in both written and spoken English.
• Technical Skills: Competent in basic computer usage and mobile phone operations.
• Experience: Minimum of 1 year in a related operational role preferred; however, fresh graduates may be considered pending evaluation of their academic records, personality, and job aptitude, with a plan for their skill and competency development.