Tender Document Controller

Role Overview

The position involves overseeing the preparation and management of tender documents for construction and infrastructure projects within the UAE, ensuring precise compliance with client and consultant requirements.

Key Tasks and Responsibilities

• Lead the assembly, advanced formatting, printing, binding, and digital packaging of Commercial Offers and Technical Submissions, adhering strictly to the specifications dictated by UAE clients including Aldar, Miral, and Musanada, as well as international consultants.
• Develop and maintain an organized repository of vital company documents such as UAE Trade Licenses, Classification Certificates, ISO certifications, prequalification dossiers, contractor project histories, and professional engineering credentials.
• Manage comprehensive version control, registration, distribution, and tracking of all tender-associated documents, including Tender Clarifications, Site Visit Minutes, Addenda, RFIs, and vendor quotations using Electronic Document Management Systems.
• Conduct thorough reviews of tender submissions to verify compliance with commercial, legal, and formal directives outlined in Instructions to Tenderers, ensuring completeness and accuracy of Power of Attorneys, Bid Bonds, No Objection Certificates, signatures, and seals.
• Monitor relevant UAE employer portals and government e-Procurement platforms to download tender addenda timely and to upload final submissions punctually.

Qualifications and Experience

• Holds a Bachelor’s degree or Diploma in Construction Management, Civil Engineering, Information/Document Management, Business Administration, or a related discipline.
• Possesses at least 3 years of direct experience within the UAE focused on document control for infrastructure or building construction tender processes.
• Demonstrates excellent command of English at a professional level, capable of producing high-quality commercial correspondence, executive summaries, and formal tender responses with flawless grammar and tone.
• Advanced skills in Microsoft Office (including expert-level Word layout techniques and Excel data processing), Adobe Acrobat Pro, and practical experience with UAE-specific EDMS such as Oracle Aconex, Procore, and Enterprise SharePoint.
• Strong understanding of tender submissions structured under FIDIC contract formats (Red/MDB Book).
• Exhibits acute attention to detail, strong logical organization, strict adherence to commercial confidentiality, and adaptability to work within a multicultural and high-pressure tender environment.

Additional Information

• Location: Abu Dhabi, United Arab Emirates
• Employment Type: Full-time, on-site position