Senior Technical Bid Coordinator

Job Overview

The Senior Technical Bid Coordinator plays a crucial role in managing and delivering exceptional technical bids and proposals spanning various sectors and regions. Collaborating with Bid Managers, Technical Leads, Design Teams, and Regional Leadership, this position oversees technical content coordination, bid deliverables, and ensures submissions are accurate, engaging, and timely.

Key Responsibilities

• Oversee the preparation of technical proposals, PQQs, ITTs, EOIs, and fee proposals from start to finish.
• Collaborate with Design, Technical, Commercial, and Business Development teams to gather technical inputs.
• Convert complex technical details into clear, concise, and persuasive proposal narratives.
• Author and review technical responses, methodologies, project descriptions, and executive summaries.
• Manage bid schedules, trackers, and submission deadlines.
• Proofread, format, and quality-assure bid documentation to maintain accuracy and compliance.
• Create visually appealing proposal layouts consistent with DSA brand standards.
• Coordinate presentation materials and support rehearsals and post-tender presentations.
• Maintain and enhance the bid content library, including CVs, project sheets, technical responses, and imagery.
• Ensure bid content remains up-to-date and aligned with company sectors and market positioning.
• Document lessons learned and contribute to continuous process improvement.
• Monitor procurement portals and frameworks for bid opportunities.
• Support initial opportunity assessments and Go/No-Go decisions.
• Coordinate post-tender clarifications and assist Bid Managers with submissions.
• Track all submission requirements, deadlines, and deliverables meticulously.

Required Qualifications and Experience

• Between 3 to 5 years of experience in Bid Management or Proposal Coordination.
• Proven expertise in proposal writing and effective communication.
• Work experience within sectors such as architecture, engineering, construction, consultancy, or professional services.
• Proficiency in Microsoft Office suite (Word, PowerPoint, Excel) and Adobe InDesign.
• Strong project management and organizational skills, with the capability to handle multiple bids simultaneously under strict deadlines.
• Excellent written communication, able to translate technical content into compelling narratives.
• Preferred experience in Middle Eastern markets.

Core Competencies

• Highly organized with meticulous attention to detail and quality.
• Effective coordination and stakeholder management skills.
• Ability to prioritize and manage multiple tight deadlines successfully.
• Proactive, analytical mindset with a solution-oriented approach.