Section Administrator

About the Opportunity

Our Digital Services group in Auckland seeks a Section Administrator dedicated to ensuring the team's efficient and smooth operation. This is a permanent full-time position based primarily onsite with occasional flexibility for remote work. The role emphasizes delivering high-quality administrative assistance that maximizes team performance.

The team is vibrant and diverse, promoting collaboration and support in a dynamic environment where daily tasks provide variety and opportunities for growth, shaped by your proactiveness and curiosity.

Key Responsibilities

• Deliver comprehensive, proactive administrative support to facilitate seamless daily operations.
• Manage meetings and calendars by scheduling, preparing agendas, recording minutes, and tracking follow-up tasks; familiarity with SharePoint is advantageous.
• Assist staff onboarding and offboarding processes while organizing travel, leave requests, and timesheet management.
• Support project workflows through administrative and financial management duties, with Oracle experience highly valued.
• Maintain accurate systems, documentation, records including editing, formatting, archiving documents, and updating organizational charts.
• Handle office management tasks such as purchasing, PPE inventory tracking, stationery orders, and mail coordination.
• Provide limited Personal Assistant support to a senior team member as part of your weekly activities.

Who You Are

You thrive in delivering efficient administrative and organizational support that helps high-performing teams achieve their best. You demonstrate professionalism, discretion, and sound judgment in your tasks.

Your strengths include high energy, excellent organization, and clear confident communication. You enjoy assisting others, adapt well to dynamic environments, and contribute positively as a trusted team member.

Qualifications and Attributes

• At least two years of administrative experience involving collaboration with various stakeholders.
• Creative problem-solving skills and a solutions-oriented approach that fosters strong professional relationships.
• Excellent written and verbal communication skills that can be tailored for diverse audiences.
• A positive mindset with a keen interest in resolving challenges, especially amid uncertain or changing situations.
• Self-motivated, detail-focused, and able to work proactively with minimal supervision.
• Resilient and adaptable when managing change and juggling competing priorities.
• Strong organizational abilities and aptitude for handling multiple deadlines simultaneously.

Comfortable operating within the Microsoft 365 ecosystem and skilled at using digital collaboration and document management tools. Experience with SharePoint and Oracle is beneficial. Open to embracing innovative and efficient work methods.

What We Offer

• Opportunities for ongoing professional growth.
• A caring and supportive workplace that values bringing your full self to work.
• Flexible working arrangements that support personal and family responsibilities.
• Access to industry experts and technical leaders across the Asia-Pacific region.
• An environment encouraging sharing and teamwork.
• Perks including discounted health insurance, gym membership offers, and social club activities.
• A workplace committed to diversity and inclusion welcoming people of all genders, ethnicities, identities, and experiences.