School Secretary

About Gordonstoun Jubail Island

Gordonstoun has been a pioneer in character education for more than 90 years, offering a comprehensive curriculum blending academic excellence, outdoor adventures, service, and character growth to help students realize their potential. At Gordonstoun Jubail Island, these traditions are infused with Al Sanaa's values—respect, responsibility, hospitality, and community. All staff members are expected to exemplify the school's core values of Compassion, Courage, Integrity, Service, and Respect, embracing a lifestyle rather than just a job.

Role Overview

The Principal's Office & Administration Manager plays a crucial role in providing advanced administrative and organizational support to the Principal and the School Leadership Team (SLT), ensuring the smooth operation of the school office. This individual handles confidential information, communication, schedules, records, reception activities, and vital administrative procedures. Additionally, the role leads the secretarial and reception team, maintaining coordination with staff, parents, students, government entities, and external partners while representing the school professionally.

Responsibilities

• Adhere strictly to safeguarding, child protection, health and safety, and all school policies.
• Embody Gordonstoun’s values and positively contribute to the school community culture.
• Engage weekly in service or character-building activities alongside pupils.
• Support school and community events that may involve evenings, Fridays, and weekends.
• Show flexibility, initiative, and uphold high standards in all duties.
• Perform other reasonable responsibilities as assigned by the school.
• Administrative staff are required to participate in at least one weekly service or character activity.

Key Skills and Duties

• Efficiently manage the Principal’s and SLT’s schedules, meetings, correspondence, and minutes preparation.
• Compile reports, Board documents, presentations, and other leadership correspondence.
• Maintain effective communication channels among the Principal, SLT, school staff, parents, and Board members.
• Oversee the school office operations including secretarial and reception services.

Preferred Attributes

• Serve as a principal contact point for staff, parents, students, and visitors.
• Deliver professional reception services and hospitality on behalf of the Principal and school.
• Handle correspondence, inquiries, and daily communications with professionalism.
• Support school activities including events, publicity efforts, and community engagement.