Executive Assistant

Overview

StriveX is collaborating with a leading Tier 1 global hedge fund to recruit an Executive Assistant for its Singapore location. This role suits a highly organized, proactive, and meticulous professional who thrives in a dynamic and corporate environment. The position is pivotal in maintaining efficient daily office operations and delivering comprehensive administrative assistance to senior leaders and team members.

Key Responsibilities

• Deliver daily administrative and operational support tailored to the Singapore office's needs
• Organize calendars, appointments, meetings, and coordinate both internal and external communications
• Arrange travel logistics including flights, accommodations, and detailed itineraries
• Assist in the drafting and preparation of documents, reports, presentations, and materials required for meetings
• Oversee office supply management, liaise with vendors, and manage general office administration duties
• Support onboarding processes, coordinate events, and contribute to other internal projects
• Maintain strict confidentiality, handling sensitive information with utmost professionalism
• Offer flexible, ad-hoc assistance to senior management and other departments as needed

Candidate Requirements

• A solid track record with 10 to 15 years of executive support experience
• Experience working in administrative or executive support roles within the fund management sector
• Exceptional organizational skills combined with strong time management and attention to detail
• The ability to manage multiple tasks and prioritize effectively in a fast-moving setting
• Excellent communication and interpersonal abilities
• Demonstrates high professionalism, discretion, and the capability to handle confidential matters
• Proficient with Microsoft Office suite and adaptable to various administrative software
• A proactive approach with a practical, solution-driven mindset

Additional Information

For a confidential conversation about the role, candidates are encouraged to contact the designated recruiter directly. Due to volume, only those shortlisted will be contacted; a lack of response within two weeks should be considered as non-shortlisting.