Project Secretary

Company Overview

Saipem is a global front-runner in engineering and construction for the energy and infrastructure sectors. Our diverse team of 30,000 professionals from over 130 nationalities across more than 50 countries collaborates every day to drive the energy transition towards Net Zero by leveraging technological innovation as "One Company". Your expertise at Saipem contributes to shaping a sustainable future worldwide.

Role Purpose

The Project Secretary plays a crucial role in providing secretarial and organizational assistance to the Project and Client Management teams, ensuring efficient and reliable office support.

Key Responsibilities

• Manage and filter incoming calls and visitors effectively.
• Utilize fluent spoken and written foreign languages as required.
• Draft, compose, and type all correspondence including letters and action emails.
• Organize and maintain both physical and electronic archives and documentation, using integrated systems when needed.
• Assist in preparing reports and presentations using suitable software tools.
• Occasionally attend meetings to take minutes and draft reports.
• Coordinate international travel plans, including managing complex itineraries.
• Verify passport and visa requirements and handle corresponding paperwork.
• Manage procurement of office supplies such as stationery.
• Process project-related travel and expense claims as necessary.

Qualifications and Experience

• Master's or Bachelor's degree in Business Administration or related engineering field.
• At least three years of experience in office administration, ideally within the oil & gas, upstream offshore, or energy sectors.
• Proficiency in English is mandatory.
• Familiarity with Microsoft Word, Excel, PowerPoint, Outlook, Teams, SAP, and calendar management.

Work Conditions and Benefits

• Permanent, project-based full-time position based in Doha, Qatar.
• Standard office hours of 45 hours per week.
• Comprehensive corporate benefits package provided.
• Opportunities for skill development, career advancement, and innovation through collaboration.

Additional Information

Saipem values diversity and fosters an inclusive culture characterized by respect and mutual collaboration, recognizing that diversity drives advancement. Safety and sustainability are core priorities, especially in challenging environments, ensuring the health of people and protection of ecosystems. Candidates who feel their profile may not exactly match the position but believe they can add value to the company are encouraged to apply through spontaneous application channels. Privacy policies compliant with local regulations and GDPR (where applicable) are observed rigorously.