Procurement Executive

About the Role

We are seeking a skilled Procurement Executive to oversee the comprehensive procurement process of general and indirect materials and services for various internal departments such as Administration, HR, Logistics, Finance, IT, Facilities, and other supporting functions within a significant industrial manufacturing organization based in Ras Al Khaimah.

Key Responsibilities

• Manage procurement activities involving indirect materials, consumables, and services across multiple departments.
• Convert purchase requisitions into purchase orders within stipulated timelines ensuring smooth procurement flow.
• Identify and onboard new suppliers while nurturing relationships with current vendors.
• Procure competitive quotations, analyze pricing, negotiate terms, and recommend optimal suppliers.
• Handle procurement for office essentials including supplies, furniture, stationery, IT hardware, PPE, uniforms, housekeeping products, pantry provisions, vehicle-related items, and maintenance materials.
• Track supplier performance in terms of quality, delivery timelines, cost, and service standards.
• Ensure prompt delivery and diligent follow-up on pending procurement orders.
• Maintain organized procurement documentation such as records, supplier databases, contracts, quotations, and purchase orders.
• Collaborate with internal stakeholders to accurately capture and fulfill procurement requirements.
• Assist in contract negotiations and evaluate suppliers regularly.
• Adhere strictly to company procurement policies, budget constraints, and approval workflows.
• Identify and implement cost-saving opportunities via strategic sourcing and negotiation.
• Address and resolve supplier-related issues concerning product quality, delivery delays, or invoice discrepancies.
• Generate detailed procurement reports, conduct spend analysis, and track purchasing KPIs for senior management review.
• Coordinate with the finance department to verify invoices and facilitate payment processes.
• Keep track of inventory levels for commonly used office and operational supplies to avoid shortages.

Qualifications and Skills

• Bachelor’s degree in Supply Chain Management, Business Administration, Commerce, or related fields.
• Professional procurement certifications like CIPS or equivalents are desirable.
• Between 3 to 6 years of procurement experience, preferably within manufacturing, industrial, or FMCG sectors.
• Mandatory experience in indirect and general procurement processes.
• Exceptional negotiation and vendor management capabilities.
• Strong written and verbal communication along with interpersonal skills.
• Solid understanding of procurement principles, sourcing strategies, and contract management.
• Proficiency with SAP software is essential.
• Advanced skills in Microsoft Excel and procurement reporting.
• Good analytical thinking and problem-solving aptitude.
• Ability to manage multiple procurement requests efficiently in a dynamic environment.
• High integrity, meticulous attention to details, and effective organizational skills.
• Possession of a valid driving license would be advantageous.
• Knowledge of local suppliers and procurement norms.
• Preference for candidates who can join immediately or have a brief notice period.