Personal Assistant to Owner

Role Overview

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive support to the Owner. This position demands excellence in managing schedules, communications, and priorities to enable the Owner to focus on business growth. Ideal candidates excel at anticipating needs, maintaining confidentiality, and thriving in dynamic settings.

Main Responsibilities

• Oversee the Owner's calendar, scheduling meetings, appointments, and daily tasks efficiently.
• Manage incoming calls, emails, and correspondence, acting on the Owner's behalf.
• Coordinate travel plans both domestic and international, including booking flights, accommodations, visa arrangements, and detailed itineraries.
• Prepare meeting agendas, document minutes, and ensure timely follow-up on assigned actions.
• Compose and review emails, reports, presentations, and related official documents.
• Liaise with internal teams, clients, and external partners for smooth communication and coordination.
• Manage both personal and professional errands, reminders, and general administrative duties.
• Maintain confidential files, contracts, and records with utmost care.
• Monitor and record expenses, invoices, and reimbursement processes.

Qualifications and Experience

• 2 to 5 years of hands-on experience as a Personal or Executive Assistant.
• Fluent in English, with excellent written and verbal communication; additional languages such as Arabic are advantageous.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Exceptional organizational, time management, and multitasking abilities.
• High professional standards with strict discretion and confidentiality.
• Self-motivated, resourceful, and capable of working independently.
• Preferably holds a Bachelor's degree or diploma in Business Administration or a closely related discipline.

Additional Assets

• Prior experience supporting business owners, CEOs, or senior executives.
• Basic familiarity with bookkeeping or Customer Relationship Management (CRM) software.