Job description

Organize, supervise, and actively participate in events held at the designated Orange Wheels center.
Work closely with clients to ascertain their specific event needs and expectations.
Collaborate with vendors, exhibitors, and other stakeholders throughout the planning stages to guarantee smooth execution.
Plan and carry out events, adhering to company quality standards.
Perform administrative responsibilities including record maintenance, database updates, calendar management, and preparing management or client reports.
Ensure a broad and appealing range of entertainment options to make events successful and memorable.
Assist colleagues with additional tasks as needed to maintain seamless operations and provide strong team support.

Engage directly with clients throughout event planning to understand their goals and requirements.
Manage guest lists and vendor details, ensuring all stakeholders are informed of relevant information.
Act as the primary liaison for clients, vendors, attendees, and speakers.
Maintain clear communication, provide updates on event details, and address inquiries or concerns promptly.
Complete post-event activities including client satisfaction meetings and documenting feedback and solutions.

Develop and implement creative event themes and attractions to enhance overall event experience and objectives.
Manage creative requests, coordinate with the Marketing team for email campaigns, and design compelling e-invitations.
Provide support to clients, ensure high customer satisfaction, and promote positive experiences.

Handle day-to-day administrative tasks such as issuing invoices, collecting payments, and ensuring financial accuracy.
Negotiate vendor contracts to secure services and activities within budget constraints.
Oversee logistics including event setup, teardown, and coordination with the operations team.
Arrange event space with appropriate furniture and decorations to create an inviting atmosphere.

Party Coordinator - RM