Onboarding Coordinator

Position Overview

Join a reputable organisation as an Onboarding Coordinator based in Burswood on a permanent full-time basis. This role involves managing the entire mobilisation process, ensuring new hires progress seamlessly from contract signing to their commencement on site. The position offers a dynamic, fast-paced environment, requiring excellent organisational skills and the ability to handle a high volume of candidates under strict deadlines. You will have the autonomy to manage your workload within a supportive team, alongside the benefit of some flexibility to work from home.

Key Responsibilities

• Manage candidates from contract acceptance through to mobilisation readiness
• Coordinate and track onboarding steps to keep candidates on schedule
• Issue and monitor completion of site inductions to meet all requirements
• Proactively follow up on pending actions and quickly resolve any hold-ups
• Maintain precise and current candidate information within the PageUp system
• Utilise client systems like INX to oversee mobilisation tasks
• Communicate effectively with candidates, clients, and internal teams throughout the process
• Regularly report progress and keep all stakeholders informed
• Identify potential issues early in the mobilisation process and act to resolve them
• Ensure candidates meet compliance criteria and are fully prepared before their start date
• Assist the wider team with additional onboarding and mobilisation duties as needed

Candidate Profile

• Minimum of two years experience in onboarding, mobilisation, or a related field
• Essential background in FIFO mobilisation processes
• Proficient in managing large-scale onboarding processes
• Exceptional organisational abilities and keen attention to detail
• Capability to juggle multiple priorities and adhere to tight deadlines
• Strong communication skills for engaging with various stakeholders
• Self-motivated with a problem-solving mindset and capacity to take ownership
• Highly desirable to have experience with INX systems
• Familiarity with ATS platforms like PageUp is advantageous
• Previous recruitment experience is a plus but not mandatory
• Team-oriented yet able to work autonomously
• Possession of long-term Australian work rights is mandatory

Employment Details and Benefits

• Permanent, full-time role located at Burswood office
• Standard Monday to Friday office hours
• Some flexibility to work from home
• Competitive salary aligned with experience
• Opportunity to contribute meaningfully to the mobilisation process with significant autonomy
• Be part of a small, trusted team environment fostering collaboration and independence