Office Manager

Job Location and Employment Type

This role is based in Rivers State, Nigeria, and is a full-time onsite position.

Key Responsibilities

• Coordinate office meetings and ensure that all assigned tasks are completed on schedule.
• Manage the relationships with insurance brokers for safeguarding company assets.
• Communicate regularly with the Managing Director to track and resolve purchase order actions when the office manager is unavailable.
• Take charge of all office and residential equipment, including payments and maintenance.
• Lead and facilitate customer-facing communications to expedite orders swiftly and efficiently, especially in the absence of the office manager.
• Maintain detailed logs of communication with Original Equipment Manufacturers (OEM) and Industrial Oil Companies (IOC) regarding orders, under guidance or independently when necessary.
• Collaborate routinely with the accounting department to establish clear targets and timelines to optimize their outputs.
• Oversee management of company vehicles to ensure proper use and maintenance.
• Review and approve quotes provided by expediting staff, especially when the office manager is unavailable.
• Work closely with expediting and logistics teams for local and long-distance deliveries to ensure smooth operations.
• Ensure the asset register is regularly updated by the accountants.
• Support the Accounts team during Federal Inland Revenue Service (FIRS) and Lagos Internal Revenue Service (LIRS) audits.
• Supervise multiple employees to maintain efficient office operations.
• Manage ISO certification audits and the associated documentation.

Candidate Requirements

• A Bachelor’s degree (B.Sc) or Higher National Diploma (HND) in Business Administration or a related discipline.
• Minimum of five years' experience in office management or related administrative roles.
• Exceptional organizational skills with the ability to handle multiple tasks simultaneously.
• Strong verbal and written communication capabilities.
• High emotional intelligence combined with discretion and a professional demeanor.
• Proficiency in Google Workspace or Microsoft Office Suite.

Compensation and Application Details

The monthly salary offered for this position is 520,000 Nigerian Naira (NGN).

Applications must be submitted by September 30th, 2025.

Note: Interested candidates should send their CV via email, with the job title used as the subject line of the email.