Office Manager - EMEA

About the Role

We seek a diligent Office Manager to supervise and streamline the daily operations of our Berlin office. This key role involves taking full ownership of office management responsibilities to ensure a well-organized, efficient workspace that mirrors our company culture. The position also requires fostering cross-departmental collaboration, coordinating team activities, onboarding new hires, and maintaining a constructive and motivating environment. Candidates who excel in energetic, fast-paced settings and enjoy establishing order and effective systems are highly encouraged to apply.

Location

Berlin, Germany

Key Responsibilities

• Coordinate office functions including scheduling meetings, managing conference room bookings, and liaising with external parties such as the landlord, building staff, and maintenance teams.
• Maintain inventory by tracking and replenishing office supplies as well as refreshments.
• Handle building access for staff and visitors to ensure security protocols are followed.
• Manage all incoming and outgoing correspondence, including emails, letters, packages, and phone calls.
• Organize calendars, travel arrangements, and meetings for senior management.
• Plan and execute company-wide office events and activities.
• Undertake additional tasks as required to support smooth office operations.

Candidate Profile

• Excellent time management and organizational aptitude.
• Strong verbal and written communication skills in both German and English.
• Proactive approach with a hands-on attitude.
• Familiarity with standard office procedures and operational best practices.
• Experience ranging from one to three years in office management or similar roles such as reception.

About NinjaOne

NinjaOne provides a unified IT operations platform that simplifies endpoint management, autonomous patching, backup, and remote access for nearly 40,000 customers across more than 140 countries. We focus on automating IT processes to enhance efficiency, resilience, and cost savings, delivering remarkable technology experiences for workforces worldwide. We proudly maintain a 98% customer satisfaction rating sustained over five years.

Employee Benefits

• Opportunities for personal and career growth within a rapidly expanding company.
• Lunches provided at the office three times per week.
• Access to corporate benefits platform offering discounts from brands like Expedia, FitX, and Zalando.
• Skill development through a respected training platform.
• Competitive salary package.
• A diverse and international team distinguished by curiosity and kindness.
• Workplace conveniently located in central Berlin at Alexanderplatz, with excellent transit access.

Additional Information

This role does not support visa sponsorship. All candidates will be considered fairly regardless of protected characteristics such as race, gender, age, disability, or veteran status. We foster an inclusive and diverse environment.