Inventory Specialist (m/f/d)

Job Overview

The Inventory Specialist plays a crucial role in managing and optimizing stock for mechanical, electrical, and software components within a multidisciplinary engineering setting. This position ensures all parts, tools, and equipment — from standard off-the-shelf items to bespoke manufactured components — are accurately tracked and available to support workshop manufacturing, integration, testing, and field deployment.

Primary Responsibilities

• Maintain precise, up-to-date inventory records for mechanical, electrical, and software parts.
• Oversee stock levels for off-the-shelf parts, raw materials, and finished goods.
• Establish and uphold inventory control policies including defining minimum and maximum stock limits and managing critical spares.
• Organize warehouse and workshop storage to facilitate efficient retrieval and traceability.
• Ensure appropriate labeling, handling, and storage conditions, especially for delicate electronic and precision mechanical parts.
• Support assembly, integration, and testing through kit preparation.
• Prepare and monitor equipment, spare parts, and toolkits for field activities and operational missions.
• Manage asset check-in and check-out processes ensuring full traceability of deployed components.
• Collaborate with procurement to forecast material needs and trigger replenishments while monitoring supplier lead times and anticipating shortages.
• Provide feedback for vendor evaluation based on component performance and reliability.
• Maintain traceability of serialized components and align inventory with Bills of Materials (BOMs) for configuration control.
• Track the lifecycle of parts, including availability, usage, repairs, and obsolescence.
• Use ERP and inventory management systems to monitor stock movements and generate insightful reports.
• Contribute to refining inventory processes and digital tools to enhance operational efficiency.

Qualifications and Skills

• Bachelor's degree or technical diploma in Logistics, Supply Chain, Engineering, or related disciplines.
• Between 3 to 7 years of experience managing inventory or materials in technical or engineering environments.
• Hands-on experience with mixed inventories covering mechanical, electrical, and electronic components.
• Familiarity with ERP systems and inventory management software.
• Technical understanding of engineering parts such as mechanical components, connectors, printed circuit boards (PCBs), and cables.
• Capability to interpret Bills of Materials (BOMs) accurately.
• Knowledge of proper handling and storage for sensitive equipment including electrostatic discharge (ESD) controlled and environmentally sensitive items.
• Proficiency in Microsoft Excel or similar data analysis applications.
• Exceptional attention to detail and accuracy in both inventory and data management.
• Strong skills in organization, planning, and prioritization.
• Effective communication and teamwork skills to collaborate with engineers, technicians, procurement, and field teams.
• A proactive mindset focused on continuous process improvement and operational excellence.