Inventory Management Coordinator

About University of Doha for Science and Technology

The University of Doha for Science and Technology (UDST), established by Amiri Decision No. 13 of 2022, stands as Qatar's first national university dedicated to academic, applied, technical, and professional education. UDST offers over 80 undergraduate and postgraduate programs, diplomas, and certificates, distributed among its five colleges: Business, Computing and Information Technology, Engineering and Technology, Health Sciences, and General Education, along with specialized training centers for individuals and corporate clients. The university is known for its student-focused learning approach, cutting-edge facilities, and faculty engaged in skill development to produce graduates ready to contribute toward national and international social and economic advancement.

With a workforce exceeding 777 staff and an enrollment of more than 9,500 students, UDST is recognized for innovative learning technologies and pedagogically sound education aimed at nurturing talent aligned with Qatar's National Vision 2030.

Key Responsibilities

• Develop and maintain a storage inventory system ensuring continuous supply availability.
• Allocate inventory tags to designated assets and equipment; replace damaged tags for accurate tracking throughout UDST.
• Achieve supply chain targets and maintain reorder levels for general supplies and consumable spare parts.
• Manage inventory and filing systems for facilities management stores and respective school inventory repositories.
• Conduct biannual comprehensive inventory audits on all stock and supplies, updating databases including FAMIS and PeopleSoft.
• Supervise inventory staff, housekeeping teams, and liaise with security to guarantee safety and security of all assets.
• Evaluate and enhance supply flows via vendors appointed through procurement, reporting regularly to the Head of Facilities Maintenance and Operations.
• Ensure all documentation related to requisitions—such as approvals, receipts, and issue vouchers—are completed accurately and properly filed.
• Detect, analyze, and resolve shortcomings within inventory management processes.
• Assist with internal audit preparations by providing required documentation as requested by the Head of Facilities Maintenance and Operations.
• Maintain precise inventory records by collecting data, completing necessary forms, and updating inventory entries in line with UDST policies.
• Verify accuracy of records and asset locations mid-year; prepare reports reflecting the status of documentation.
• Perform physical field inventories to cross-verify documentation accuracy by locating, identifying, and counting assets.
• Locate missing items, conduct location transfers, reconcile discrepancies, and document all actions for reporting as per university protocols.
• Complete miscellaneous duties as assigned.

Qualifications

• Bachelor's degree in Inventory and Warehousing or a related discipline.
• At least 4 years of experience in Facilities Management or a closely related area.
• Proficiency in written and spoken English is mandatory.
• Arabic fluency, both written and spoken, is preferred but not compulsory.