Inventory Executive

Job Overview

We are seeking a responsible and meticulous Stock In-Charge to oversee daily inventory and store operations. Responsibilities involve receiving, storing, issuing, and maintaining precise stock records, ensuring inventory accuracy and material availability.

Key Duties

• Manage daily inward and outward stock movements.
• Receive goods and verify quantity, quality, and specifications against invoices or purchase orders.
• Keep accurate stock registers, inventory records, Goods Received Notes (GRNs), and issuance logs.
• Ensure correct storage, labeling, segregation, and systematic organizing of inventory.
• Distribute materials to departments according to approved requisitions.
• Perform routine physical stock counts and reconcile inventory.
• Report shortages, surplus stock, damaged items, and discrepancies to the management.
• Monitor and maintain minimum and maximum stock thresholds, raising purchase requests as necessary.
• Implement FIFO (First In, First Out) and FEFO (First Expired, First Out) principles appropriately.
• Collaborate with Purchase, Operations, Kitchen, Finance, and other departments regarding stock needs.
• Maintain comprehensive documentation for all stock-related transactions.
• Track expiry dates and facilitate timely usage or disposal of expired or damaged items.
• Maintain cleanliness, safety, and hygiene standards in the storage area.
• Assist in monthly, quarterly, and yearly stock audits.
• Generate daily, weekly, and monthly inventory and stock reports for management review.
• Ensure adherence to company policies and standard operating procedures related to inventory management.

Required Qualifications and Experience

• Graduate or Diploma in Supply Chain, Inventory Management, Hospitality, Retail, or related disciplines.
• 2 to 5 years' experience in retail, hospitality, QSR, restaurant, warehouse, or FMCG operations.

Skills and Attributes

• Solid understanding of inventory and store management principles.
• Exceptional attention to detail and accuracy in numerical data.
• Basic proficiency in MS Excel or Google Sheets.
• Excellent record-keeping and documentation capabilities.
• Good communication and cross-department coordination skills.
• Familiarity with FIFO/FEFO practices and stock reconciliation techniques.
• Ability to work independently while handling multiple stock-related activities simultaneously.
• Knowledge of POS or Inventory Management Software is an advantage.

Performance Metrics

• Maintaining high inventory accuracy.
• Controlling stock variance.
• Ensuring timely stock replenishment.
• Minimizing waste and expiration losses.
• Proper documentation compliance.
• Adhering to audit processes.
• Efficient processing of inward and outward stock flows.