HR Operations Specialist

Overview

We are looking for a HR Operations Specialist to skillfully manage the full cycle of payroll processing and employee benefits administration for our Singapore offices, adhering strictly to local regulations. This pivotal role directly supports the HR & Finance teams, guaranteeing accurate payruns, benefits management, and compliance with statutory obligations. The successful candidate will thrive in a dynamic, multitasking environment, ensuring meticulous attention to detail and efficient handling of competing deadlines.

Key Responsibilities

• Collaborate with the payroll vendor to administer monthly payroll covering salaries, overtime, bonuses, CPF calculations, income tax deductions, and payments.
• Prepare and lodge all required statutory returns including CPF contributions, IR8A, IR21, and year-end tax clearances.
• Manage withholding tax submissions and work pass cancellations for employees exiting the company.
• Resolve any payroll discrepancies and employee inquiries promptly and accurately.
• Ensure timely distribution of payslips in the required formats.
• Oversee leave tracking, maintain records, and process salary adjustments for unpaid leaves.
• Serve as payroll reviewer for regional subsidiaries (Indonesia, Korea, Thailand, Taiwan), coordinating with local teams and global payroll vendors.
• Process claims related to public statutory leaves such as NS Make-Up Pay, maternity/paternity, and childcare leave.
• Keep HRIS records up to date including new hires, salary changes, terminations, and benefits enrolment.
• Respond to Ministry of Manpower surveys and required statutory data submissions.
• Manage employee benefits policies, renewals, and enrollment/termination processes.
• Administer internal claims and reimbursements, monitor employee health benefit utilization and maintain relevant records.
• Coordinate with insurers and medical providers during annual policy renewals.
• Organize and support company social events and annual office activities.
• Facilitate Corporate Social Responsibility initiatives aligning with company values and enhance employee engagement.
• Maintain precise employee personnel files and HR records compliant with legal and corporate standards.
• Draft and manage HR documentation such as employment contracts, confirmations, promotions, and transfers.
• Support onboarding, orientation, training registrations, survey submissions, and grant applications.
• Assist in HR audits and preparing the annual HR budget in conjunction with relevant departments.
• Administer work pass applications and renewals (Employment Pass, Dependant Pass, S Pass) and manage corresponding documentation.
• Coordinate Singapore visas for international visitors and facilitate immigration logistics.
• Collaborate with Global Mobility and vendors to oversee expatriate onboarding, relocation, temporary housing, and lease agreements.
• Perform other ad-hoc duties as assigned.

Candidate Profile

• Possess a minimum of 4 to 5 years' experience handling Singapore payroll and benefits administration, ideally within MNC or regional HR environment.
• Holding HR certifications such as IHRP is advantageous.
• Proficient in payroll software, HRIS platforms like SuccessFactors, and advanced Excel skills.
• Excellent verbal and written communication abilities.
• Effective multitasking and prioritization skills.
• Strong attention to detail and accuracy.
• Proactive approach to problem-solving and ability to work autonomously.
• Demonstrate high confidentiality and professional standards.

Diversity, Equity & Inclusion

We value and commit to fostering an inclusive and diverse workplace that encourages professional growth and innovation by embracing varied backgrounds and perspectives, which strengthens our collective success.

About ADM

ADM leads in nutrition innovation and agricultural origination and processing, offering comprehensive ingredient solutions worldwide. We aim to solve global nutritional challenges sustainably and enhance quality of life through our expertise and global presence.