HR Admin Executive

About the Role

Vijay Trading Company is seeking a diligent and organized HR Admin Executive to manage comprehensive HR and office administrative functions at our Mumbai location. This role involves overseeing recruitment, payroll coordination, attendance tracking, employee record management, and ensuring seamless HR operations alongside daily office management.

Key Responsibilities

• Manage the entire recruitment cycle including identifying manpower needs, posting job openings on various portals, sourcing and shortlisting candidates, conducting HR screenings and interviews, coordinating with department leaders, handling salary negotiations and finalizing selection procedures.
• Draft and issue offer, appointment, and joining documents, facilitate onboarding and induction processes, and maintain thorough recruitment records.
• Maintain detailed employee master data and personal files, handle joining, confirmation, transfer, and resignation formalities, and prepare official HR correspondence such as appointment, experience, and warning letters.
• Serve as a point of contact for employee inquiries, uphold company HR policies, maintain accurate HR documentation, and assist with employee engagement and performance appraisals.
• Oversee monthly attendance data and payroll inputs including verification of attendance, tardiness, leaves, overtime, and deductions; coordinate with payroll/accounting teams to ensure timely salary processing and respond to payroll-related queries.
• Manage full and final settlements for departing employees, guarantee timely submission of payroll data, and uphold employee payroll records.
• Monitor daily employee attendance, administer leave applications and approvals, manage attendance regularization, and prepare comprehensive attendance reports.
• Supervise daily office administrative tasks such as coordinating housekeeping, security, office maintenance; managing office supplies, inventory, assets, and overseeing courier and dispatch operations.
• Coordinate with office vendors and service providers, procure quotations, track deliveries, maintain vendor documentation, and manage service contracts including AMC, printer, internet, electrical, and plumbing services.
• Work with accounting and consultants to ensure statutory compliance for PF, ESIC, Professional Tax, TDS, and other legal requirements; maintain confidential employee records and assist in HR audits.

Required Qualifications and Experience

• Graduate or MBA/PGDM specializing in HR or an equivalent qualification.
• 2 to 5 years of relevant experience in HR, recruitment, payroll processing, and office administration.
• Familiarity with HRMS or payroll software is advantageous.

Skills and Competencies

• In-depth understanding of recruitment processes, payroll management, and office administration operations.
• Proficient in attendance and leave monitoring techniques.
• Strong communication and interpersonal skills.
• Competent with MS Excel, Word, and email communication.
• Effective vendor coordination and negotiation capabilities.
• Proven multitasking abilities and prioritization skills.
• Problem-solving aptitude with attentive follow-up.
• Respect for confidentiality and professionalism.

Performance Indicators

• Efficiency in recruitment closure and turnaround.
• Quality of new hires.
• Accuracy and punctuality of payroll processing.
• Reliable attendance and leave data management.
• Compliance with employee documentation.
• Timely completion of HR functions.
• Operational effectiveness of vendor and office administration.
• Resolution of employee queries.

Compensation

The monthly salary offered ranges from INR 16,000 to 25,000.