Executive Secretary

About the Company

As the world’s largest network of luxury hotels, we take pride in representing the InterContinental® brand. With decades of international experience and local understanding, our dedication to luxury travel transcends cultures and traditions. We strive to deliver warm, refined experiences for guests seeking a sophisticated global perspective.

Located in the exclusive West Bay district of Doha, our hotel is among the tallest buildings in Qatar. Positioned near key landmarks such as the Doha Exhibition and Convention Centre, government offices, and major corporate headquarters, the hotel features spacious rooms and suites with sweeping city and sea vistas. Guests enjoy award-winning restaurants, cutting-edge meeting facilities, a health and fitness club, and a rooftop pool, all contributing to a distinguished stay.

Role Overview

We are currently seeking an Executive Secretary to join our team at InterContinental Doha The City. This role requires a driven and talented individual who blends essential skills with natural hospitality. The ideal candidate has previous experience in hotel operations, demonstrated success in high-level administrative assistance, and the ability to interact with guests and stakeholders professionally, graciously, and discreetly even in high-pressure situations. Exceptional interpersonal and communication capabilities are essential, reflecting the standards expected at the General Manager’s office.

Key Responsibilities

• Organize and manage the General Manager’s schedule, meetings, travel plans, and priorities daily.
• Draft and prepare official correspondence, reports, presentations, and meeting minutes.
• Facilitate communication between the Executive Office and hotel departments.
• Handle confidential documents and information with the utmost discretion.
• Welcome VIP guests and coordinate their special requirements with appropriate departments.
• Assist with guest correspondence, feedback, and other communications from the Executive Office.
• Process purchase requests, invoices, expense claims, and maintain office inventory.
• Arrange business travel, organize events, and coordinate Executive Committee meetings.
• Maintain organized filing systems and ensure full compliance with IHG policies and procedures.
• Provide general administrative support to the General Manager as needed.

Candidate Requirements

• A bachelor’s degree is mandatory.
• Between three to five years’ experience as an Executive Secretary, Executive Assistant, or in an equivalent administrative position.
• Proficient in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint, as well as document and data management systems.
• Outstanding organizational abilities, adept multitasker with excellent time management, keen attention to detail, and the capacity to handle sensitive information confidentially.
• Strong follow-up skills with the ability to juggle multiple priorities and projects simultaneously.
• Prior experience working with IHG Hotels & Resorts or other reputable international luxury hospitality groups is preferred.

What We Provide

We offer competitive compensation and benefits along with the opportunity to work alongside a talented, supportive team. Importantly, we encourage our employees to express their individuality. We embrace inclusivity, celebrating diverse backgrounds, experiences, and perspectives to create a welcoming workplace.

IHG is devoted to fostering a culture of trust, support, and acceptance, offering equal opportunities without discrimination based on race, color, religion, gender, sexual orientation, nationality, veteran status, or disability. Our myWellbeing program supports overall health, lifestyle, and workplace well-being.

If you believe you fit the profile but don't meet every criterion, we encourage you to apply and begin your journey with us.