Executive Secretary

About the Role

We are looking for a skilled Executive Secretary to support our senior management team by offering comprehensive administrative and secretarial assistance. This key position involves managing schedules, organizing communications, preparing official documents, and ensuring efficient daily operations within the organization.

Key Responsibilities

• Oversee and manage calendars, appointments, and meetings for senior executives.
• Arrange and coordinate both internal and external meetings, including the preparation of agendas, minutes, and necessary documentation.
• Handle all types of correspondence such as emails, reports, presentations, and other confidential materials with professionalism.
• Collaborate with internal teams, clients, and external parties on behalf of senior management.
• Plan and organize travel logistics, encompassing flights, accommodations, transport, and detailed itineraries when required.
• Maintain organized filing and documentation systems, ensuring timely follow-ups on outstanding tasks.
• Provide general secretarial and administrative support while safeguarding confidentiality and professionalism.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or an allied discipline.
• At least five years of experience working as an Executive Secretary, Executive Assistant, Personal Assistant, or in a comparable capacity.
• Outstanding organizational, communication, and time management abilities.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Capable of handling sensitive information discreetly and working effectively with senior executives.
• Strong eye for detail, excellent follow-up skills, and aptitude for juggling multiple priorities simultaneously.
• Proficiency in Arabic is advantageous but not compulsory.