Executive Office Assistant

About Job Connect

Job Connect is a reputable employment platform that links skilled professionals with career opportunities spanning diverse industries. The platform is designed to bridge employers in search of outstanding talent with candidates looking to progress their careers through authenticated job offers. Emphasizing innovative technology, clear processes, and a user-centered approach, Job Connect enhances recruitment efficiency and accessibility. Its mission is to match the right individuals with appropriate roles, supporting organizations in building strong teams and empowering workers to secure meaningful employment. The company aims to emerge as a premier career and recruitment resource transforming professional lives and business results.

Role Overview

The Executive Office Assistant position is a full-time, on-location role based in Harare. This key support role entails assisting senior management by managing schedules, organizing meetings, arranging travel plans, and preparing executive documents, reports, and presentations. Responsibilities include handling incoming communications such as phone calls and correspondence, keeping office records, and maintaining organized files and databases aligned with company protocols. Daily activities involve operating and servicing office equipment, requisitioning office supplies, and coordinating communications between internal teams and external contacts to ensure smooth workflow. The role demands professionalism, confidentiality, and meticulous attention to detail in a dynamic workplace.

Qualifications and Skills

• Strong administrative capabilities including scheduling, filing, and managing documents.
• Effective communication skills and professional phone manners for interactions with executives, clients, and partners.
• Proficiency in operating standard office equipment and using office software such as word processors, spreadsheets, and email applications.
• Demonstrated organizational and time management skills to prioritize work and meet deadlines.
• High integrity, confidentiality, and discretion in handling sensitive data.
• Previous experience as an executive or office assistant is preferred.
• Certifications or diplomas in administration, business, or related fields are advantageous.