Executive Business Partner, APAC

About the Team

We are seeking a seasoned Executive Business Partner to provide dedicated support to our General Manager and Vice President of APAC Sales, located in Singapore. This critical role assists in driving clarity and momentum for APAC initiatives, coordinating efforts between regional priorities and headquarters collaboration.

The position involves managing complex calendars, organizing international travel arrangements, and facilitating communication and operational routines that align executives and teams across diverse markets and multiple time zones. Additionally, you will act as the main liaison for company leaders visiting APAC from headquarters, managing schedules, logistics, and context to ensure smooth engagements.

This trusted role demands excellent judgment, cultural sensitivity, discretion, and the ability to adapt rapidly without sacrificing accuracy. Success in this role is aligned with those thriving in fast-paced, growth-oriented settings who enjoy establishing systems and supporting leaders with far-reaching responsibilities. Proficiency in English and Hindi is essential.

Our Executive Business Partners collaborate closely with senior leaders to enhance communication and streamline operations. By anticipating needs and managing workflows with precision, you will enable leadership to focus on impactful projects. Your role is pivotal in strengthening relationships and advancing company goals through operational excellence.

We pride ourselves on a leadership culture marked by kindness, mission-driven purpose, and authenticity, fostering an environment where accomplished professionals can flourish.

Role Overview

As an Executive Business Partner, you will be a proactive supporter to multiple executives, expertly handling intricate scheduling, project coordination, and workflow optimization. The position demands autonomy, ownership of details, and a thorough understanding of our mission to develop beneficial artificial general intelligence.

Based in Singapore, the role follows a hybrid work model requiring three days in the office weekly.

Key Responsibilities

• Establish and nurture strong relationships within your immediate team and across departments, serving as a trusted advisor to leaders by understanding team priorities, dynamics, and stakeholders to ensure smooth project coordination.
• Effectively communicate by tailoring messages to varied audiences with clarity and efficiency.
• Manage and prioritize the calendars and agendas of several executives, adapting promptly to shifting priorities while maintaining accuracy and meeting tight deadlines.
• Operate independently with discretion, improve processes proactively, identify potential risks, and safeguard confidential information.

Ideal Candidate Attributes

• Minimum 5 years’ experience in executive support or similar cross-functional assistant roles.
• History of effectively supporting multiple senior leaders simultaneously.
• Experience within high-tech startups or comparable fast-evolving environments.
• Proven ability to work across APAC markets and coordinate with U.S.-based headquarters teams.
• High emotional intelligence adaptable to diverse cultures and communication styles.
• Strong operational discipline capable of managing ongoing work rhythms, tracking priorities, and ensuring alignment across time zones.
• Competence in managing complex international travel with agility.
• Exceptional communication skills enabling effective messaging tailored to different stakeholders including executives, customers, and officials.
• Unwavering commitment to confidentiality and discretion due to access to sensitive information.
• Humility and diplomacy to make decisive but unbiased decisions, avoiding controversy.
• Advanced proficiency in Google Workspace tools (Calendar, Docs, Sheets, Gmail) and enthusiasm for adopting new productivity technologies.
• Genuine interest and motivation aligned with the transformative potential of AI technology.

About OpenAI

OpenAI is an AI research and deployment organization dedicated to advancing artificial intelligence for the benefit of all humanity. We continuously expand AI capabilities while prioritizing safety and inclusivity in our development efforts. Our commitment to diversity encompasses a wide array of perspectives enhancing our mission.

We are an equal opportunity employer, fostering a workplace free from discrimination on legally protected characteristics.

Additional Information

Background checks are conducted in line with applicable law, with fair consideration given to qualified candidates regardless of arrest or conviction history. Certain job responsibilities require handling secure IT systems and maintaining strict data confidentiality.

Reasonable accommodations are available for applicants with disabilities upon request.